Procurement Officer

ASB Procurement Officer (male/female/diverse)

Duration:   12 months (possibility of extension)

Start:         As soon as possible

Location:   Lviv / Kyiv 

Vacancy:   National position

Salary:       ASB offers a competitive salary commensurate with experience

Key responsibilities include:

• Carrying out the purchasing and procurement functions of supplies, equipment and services. 
• Managing all updated procurement contracts, coordinate and monitor the supply chain function to ensure compliance with procurement policies and practices and donor requirements.

Specific Responsibilities

• Ensure that all procurements are done per ASB logistics policies, procedures, and donor regulations.
• Prepare requests for quotations and source bids & quotations per ASB procurement regulations and thresholds.
• Coordinate procurement requests ensuring sufficient clarity on specifications given for goods and services. 
• Prepare the payment requests, while ensuring accuracy and complete supporting documents are attached.
• Conduct market surveys and provide estimated prices to Programs/Support.
• Maintain proper files for procurement documents (and upload all documents on SharePoint).
• Updating supplier’s data base
• Prepare procurement documents (Bid analysis, Purchase Orders, Payment documents, etc...) and submit them to signatories for verifications and approvals.
• Follow up with suppliers and organize for delivery of materials.
• Update and share the procurement plan regularly.
• In collaboration with the Logistics Manager, establish framework contracts at national as well as field base level for all recurring purchases.
• Keeps requesters informed of the status of their request and shared relevant information (order processing status, weekly update, PR, price list, etc.);
• Ensure a weekly report on the procurement follow-up is updated and disseminated,
• Ensure a good communication with the program managers at all the level of the purchase process
• Support in preparing specific procurement SOPs
• Ability to travel 20% time in the field to support field teams.

Key requirements:

• University Degree in Bachelor’s degree in a relevant field, including supply chain, logistics management, management or related field.
• At least 3 years’ experience in supply chain. Previous experience with an NGO is desirable.
• Good knowledge of Ukrainian Laws.
• Sound understanding of procurement and logistics principles.
• Good understanding of the procurement rules and logistic.
• Strong knowledge of humanitarian supply chain regulations, including donor requirements.
• Understanding of humanitarian principles (Core Humanitarian Standards, Sphere Minimum Standards, etc.).
• Written and spoken fluency in Ukrainian.
• Knowledge of English (written and spoken) C1, C2.
• Advanced knowledge of Microsoft Office, especially Excel functions (including pivot tables, formulas and creating graphs from data sets).

Personal characteristics

• Hardworking
• Attentiveness to details
• Strong analytical and problem-solving skills 
• Excellent communication and interpersonal skills
• High level of self-discipline and responsibility
• High level of integrity
• Neutrality
• Stress resistance
• Ability and willingness to travel (frequent business trips and work in the fields are expected) 

ASB is an equal opportunities employer. 

Qualified applicants should submit:

• A Letter of Motivation (max. 1 pages) specifically addressing the above job description and requirements as well as mentioning gross salary expectations
• A CV (max. 2 pages)
• Contacts for two recent professional references.

Applications must be sent as a single document by e-mail to: 

Відправити резюме

Subject line: “ASB. Application. Procurement officer”

Only applications submitted in English and electronically will be considered.

Only short-listed candidates will be contacted. 

Closing date: 01.11.2024

Website ASB Germany: http://www.asb.de/en

Website ASB Country Office Ukraine: https://www.asb.org.ua/