Logistics Coordinator

General objective of the position:

The Logistics Coordinator is overall responsible for providing the needs/requirements of the office,  project including procuring all office and program supplies and services, overseeing accounting for all assets, managing stocks, and managing fleet concerns.

Responsibilities & Duties: 

SUPPLY CHAIN

• Provide support to the Head of Logistics in ensuring there is a functioning framework as well as a monitoring process of the supply chain are in place and ensuring its proper functioning and optimization at coordination level.
• Supervises all related procurement processes from a coordination perspective (considering teams and activities related needs), ensures that donors and internal policies, rules, procedures and tools are respected.
• Supports the Head of Logistics in ensuring that a national supply chain infrastructure is in place (considering custom, transport, storage fields / options and means) and an efficient pipeline is established until completion. 
• Makes sure that competition processes are carried out for goods, works, services markets and that they are properly managed, committed and delivered when and where needed at the Coordination level. 
• At coordination level, he/she ensures that appropriate steering and strategic tools are in place for supply chain management including, but not limited to, procurement plans, pooling of resources (internal and external), framework agreements, supplier sourcing.
• Support the Head of Logistics in coordinating with HQ's international procurement branch for all supply matters.  

LOGISTICS SUPPORT

• Defines and provides the technical and human resources needs related to facility management, energy as well as IT and communication resources at the coordination level. 
• At coordination level, ensures the implementation of tools for steering and monitoring activities (fleet and equipment management). He/she pays particular attention to cost management. He/she supports the Head of Logistics analyzing the monthly reporting pack and implementing the necessary corrective actions.
• Actively participates in the technical decisions and validations that are made at the mission level and linked with the equipment, means of transport as well as the service providers required for the proper functioning and smooth running at the coordination level.
• Supports in ensuring the implementation of the necessary actions while respecting the legal framework existing in the country of operations and linked with logistics activities / fields.
• At coordination level, ensures the deployment and respect of standard operating procedures and good practices related to the use of equipment, premises and means of transport. He/she implements and follows HQ principles and guidelines in relation to tools and IT solutions (electronic mail, IT infrastructure).  
• Implements the procedures, tools, processes and best practices with the logistics teams at coordination level.
• Ensures that the logistics means (materials and human) in place are adapted to the level of security at the coordination level. He/She supports the Head of Logistics in the implementation at bases level.

GENERAL COORDINATION

• Support technically the base/bases to guarantee the compliancy with supply chain and logistics guidelines, conducts training and does capacity building to improve the overall quality and compliancy of the mission.
• On Head of Logistics’ request, he/she contributes to donor’s proposals, reports and audits for matters concerning logistics fields, activities. 
• Contributes that logistics objectives are respected at coordination level. On request, organize visits at field levels in order to both support teams and control the respect of process, procedures etc. 
• Participates in financial and administrative management in his/her field of activity. He/she ensures that the budget lines allocated to the coordination logistics team are respected and establishes its monthly cash flow requirements.
• On behalf of the Head of Logistics, represents TGH among authorities for any questions concerning logistics issues (suppliers, customs etc).
• On behalf of the Head of Logistics, maintains external relationships with partners, especially the ones involving the NGO community and related cluster.

TEAM MANAGEMENT

• Leads meetings, settles any conflicts, and defines priorities and activity schedules for his /her team.
• Participates in the HR dimensioning of his/her team, in the recruitment, appraisal and in its direct management. He/She ensures that coordination logistics staff fulfil their tasks and responsibilities
• Identifies training requirements for staff and possible options to answer them through external/ internal resources.
• Ensures and/or encourages capacity building as well as logistics training for his/her team to implement, respect and follow-up on process, procedures, tools

Tasks and responsibilities are subject to modifications according to the needs.

Job Requirements: 

Qualifications and Education Requirements:

• Bachelor Degree
• Professional experience of at least 1 year in the logistics department in the humanitarian sector
• Previous experience with TGH in the logistics sector is an asset
• Strong knowledge of procurement and supply chain in Humanitarian Context 
• Proven management experience and organizational skills
• Strong Report drafting
• ICT skills 

Skills and qualities

• Good command in English Speaking, Writing, Reading. 
• Computing: Proficient in Microsoft Office including, excel, word, outlook etc.
• Good interpersonal skills with the ability to communicate at all levels, establish professional networks, and coordinate with suppliers, local and country authorities, donors, International Organisations and local NGOs.
• Proactive and self-motivated with the ability to work autonomously in a highly stressful and challenging environment.
• Attention to details

Please note the the recruitment will be done on the rolling basis and only shortlisted candidates will be contacted.