Office Manager- On-site, part-time

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.

About the role

The Ukraine office supports The Adaptavist Group’s local team and day-to-day operations. As an Office Manager, you’ll help ensure the office runs smoothly by supporting office administration, supplier coordination, local employee activities and Ukraine-specific administrative processes.

This is a part-time role suited to someone who is organised, proactive and comfortable managing a variety of tasks independently. You’ll work closely with the local Ukraine team, while also collaborating with global teams including People, Talent, and IT.

What you'll be doing

• Maintain local documentation, records and administrative processes in an accurate and organised way, including support for local office events and employee activities.

• Support the setup and ongoing maintenance of military records in Ukraine, in line with local legal requirements.

• Coordinate with internal teams, including People, Talent, and IT, as well as external providers and local authorities where required.

• Help ensure the Ukraine office remains organised, efficient and supportive for employees.

What we're looking for

• Experience in office administration, office management, coordination, HR administration or a similar role.

• Intermediate or higher level of English, both written and spoken, with fluent Ukrainian.

• Strong problem-solving, organisational and communication skills, with excellent attention to detail and a structured approach to work.

• Ability to collaborate effectively with local and global teams.

• Confidence using Google Docs/Sheets, Slack and similar workplace tools.

• Availability to work 15 hours per week, including regular office presence on Fridays.

Desirable

• Experience in a global organisation or supporting HR / employee administration.

• Experience maintaining military records in Ukraine.

• Familiarity with Jira, Confluence and coordinating office events or employee activities.
  
  
  

Equal opportunities for everyone

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status. From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.

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