Office Manager

The Role
We are seeking a Office Manager to work directly with the CEO in our Kyiv office. This role is centered around leveraging cutting-edge AI tools to drive sales and business growth. The successful candidate will be instrumental in managing our Upwork account, generating leads, and optimizing our entire sales process. This position is ideal for someone who is passionate about AI technology and eager to revolutionize how we acquire and serve clients.


About Us
make-it.run is a dynamic and innovative software development company with a head office in Estonia and a growing presence in Kyiv, Ukraine. We specialize in engineering perfectly crafted applications for startups, utilizing a modern tech stack that includes TypeScript, Node.js, React, and Next.js. Our projects range from AI-powered platforms and real-time applications to comprehensive management systems, and we pride ourselves on transforming our clients' ideas into high-performance digital solutions. As we continue to expand, we are looking for a motivated individual who can help us scale our business operations through innovative AI-driven strategies.

Key Responsibilities
AI-Driven Sales and Lead Generation (Primary Focus)
The core of this role involves working closely with the CEO to transform our sales operations using the latest AI tools. You will be responsible for managing our Upwork account to create and nurture leads, improving the entire sales process through automation and intelligent workflows. A significant portion of your work will involve setting up and managing cold-emailing infrastructure and exploring other sales channels to expand our client base. We heavily utilize cutting-edge AI tools to streamline operations, and you will be expected to master and implement these technologies to maximize efficiency and results.
Business Operations and Team Management (Supporting Focus)
Beyond sales, you will handle various business operations including managing office orders, supplies, and other administrative needs. As a generalist, you will support the CEO in managing the business as a whole and its team, ensuring smooth day-to-day operations. This includes coordinating with team members, handling logistics, and addressing operational challenges as they arise.

About You
We are looking for a candidate who is eager to learn and grow with our company. The ideal individual will possess the following qualities:
Essential Skills:
•Strong interest in and aptitude for learning and using the latest AI tools and technologies
•Excellent communication and interpersonal skills, particularly in client-facing scenarios
•Proven ability to manage multiple tasks and priorities simultaneously
•Self-motivated with a proactive approach to problem-solving
•Comfortable working in a fast-paced, dynamic environment
Desirable Experience:
•Experience with Upwork or similar freelance platforms
•Familiarity with cold-emailing tools and sales automation platforms
•Understanding of lead generation and sales funnel optimization
•Interest in the technology and software development industry
•Fluency in both Ukrainian and English is highly desirable

What We Offer
Competitive Salary: A salary range of 15,000 UAH to 30,000 UAH, depending on your skills and experience.
Flexible Working Hours: We offer a flexible work schedule, with the option to start your day anytime between 7:00 AM and 11:00 AM.
Professional Development: You will gain hands-on experience with cutting-edge AI tools and sales technologies, positioning yourself at the forefront of business innovation.
Dynamic Work Environment: Join a passionate and forward-thinking team in a modern office located on Pankivska street in the Auroom building.
Growth Opportunities: This role offers significant potential for professional growth as our company continues to expand and as you develop expertise in AI-driven business operations.