Project Officer

Ukrainian military veterans who have been discharged from are strongly encouraged to apply/ Наполегливо рекомендується подавати заявки ветеранам ЗСУ, які були демобілізовані з лав ЗСУ.

Mission: Geneva Call, registered and active in Ukraine since 2018 and with offices in cities including Kyiv, Kharkiv, Dnipro, and Odesa, has a strong partnership with the Ukrainian community and international partners. The organization focuses on providing training related to the LoAC/IHL, collaborating closely with the military, volunteers, and local authorities. It uses the expertise of Ukrainian veterans and active military members to provide specialized training and initiatives like theCode of Warriors of Light, reflecting Ukraine’s spirit.

We offer:

• Competitive Salary Package
• Comprehensive Premium Medical Insurance
• Extensive Accident Insurance
• Flexible Work Arrangements: Highly adaptable work schedule including remote work-from-home options every Friday, potential for additional remote days upon approval from the line manager (typically granted), flexible working hours, and the ability to work from different Geneva Call office locations.
• Generous Annual Leave: Minimum of 24 paid days per year, plus an additional 11 paid vacation days in line with the Ukrainian public holiday calendar.
• Compensatory Time: Provided for any work conducted outside the standard schedule.
• Travel Support: Accommodation and per diems covered for work-related travel outside the contracted office region and/or excessive times and/or distances traveled, in accordance with Geneva Call’s travel policy.
• Professional Development Opportunities: Access to funding for training, including language courses and specialized workshops.
• Essential Work Equipment: Provision of a laptop, mobile phone (including two pre-paid SIM cards), and Geneva Call branded merchandise such as jackets, travel mugs, and other materials.
• Robust Safety and Security Support: Includes the possibility of domestic relocation support to alternative Geneva Call office locations in case of increased violence, safety and first aid training and workshops from Ukrainian specialists, and provision of safety equipment for select staff residences in certain locations, such as backup power stations, blast-proof window filming, and first aid kits to support work-from-home requirement in cases of such needs to avoid risks. All Geneva Call offices are equipped with standard safety resources.
• Office Amenities: Complimentary coffee, water, and additional refreshments available at Geneva Call offices.
• Vibrant Work Environment: Multicultural and friendly team atmosphere with a close-knit group of around 40 staff members across the Ukraine program.

Job Responsibilitis:

• Project Coordination: Manage the organization and execution of key activities, particularly Geneva Call’s trainings, to ensure seamless operations from start to finish. Implement strategies and actions that enhance the spread of information about Geneva Call’s activities, increasing audience reach and awareness.
• Partnership Engagement: Identify, cultivate, and sustain relationships with various partners, including the Ukrainian military, local volunteer groups, veterans' associations, and other relevant entities. Address challenges collaboratively and plan future initiatives. Develop strategies to grow and strengthen our network of valuable contacts and enhance existing relationships.
• Training Assistance: Support the delivery of LoAC/IHL training, contributing to the creation of effective and impactful sessions. Collaborate with IHL trainers to enhance the quality and effectiveness of training sessions.
• Knowledge Sharing: Keep abreast of local conflict, humanitarian, and legal developments, and ensure this critical information is shared within the team.
• Planning and Reporting: Aid in developing detailed project plans and budgets, and monitor progress to ensure alignment with organizational goals. Contribute to updating and optimizing project plans based on current tasks and the organization’s overarching objectives.
• Document Management: Assist in organizing and maintaining project documentation, ensuring accuracy and accessibility.
• External Communications: Represent Geneva Call at various events and meetings. Support the Communications and Community Outreach team in creating materials that showcase the impact of our work. Maintain professional conduct to uphold the organization’s reputation.
• Security Support: Monitor local security conditions, providing insights for safe decision-making. Work closely with the security officer to ensure team safety, including developing evacuation protocols and communicating security updates. Be prepared to make quick, effective decisions in extreme situations to protect the team’s safety.

Selection Criteria:

• Education: Bachelor’s degree required. A master’s degree in a relevant field, such as International Humanitarian Law, International Relations, Military Specialties, or other related fields, is desirable.
• Experience: Minimum 3 years in training, civil-military coordination (CIMIC/CM-Coord), humanitarian, or similar roles, preferably with experience in working with the military or volunteer groups in Ukraine. Experience in fieldwork with international NGOs in conflict or crisis situations is highly regarded. Experience of military service in the conditions of hostilities is an advantage.
• Project Management: Demonstrable skills in supporting and/or managing organizational development projects, including experience: coordinating with international and diverse teams; using monitoring and reporting tools, such as surveys; and, managing basic budgets and purchasing systems.
• Interpersonal and Communication Skills: Exceptional skills in persuasion, negotiation, and influence are essential, along with strong coaching skills. Proficiency in both written and verbal communication, particularly suited for engagements with the Ukrainian military and diverse stakeholders, is required. The role demands the capacity to communicate effectively with military personnel at all levels, including those at the lower ranks. An understanding of the Ukrainian armed forces' structure, the ranking system, and the chain of command is an advantage. Familiarity with the unique aspects of volunteer armed formations is also important.
• Adaptability: Capable of working under pressure in conflict-affected areas and managing multiple tasks simultaneously.
• Travel Flexibility: Willingness and readiness to travel on short notice, including to insecure areas (Note: Geneva Call does NOT operate at the ‘zero line' in Ukraine, but does conduct trainings and activities in areas considered higher-risk with support from dedicated Safety and Security staff).
• Languages: Proficiency in English (B2 / C1 / C2 level) and Ukrainian.