Legal Administrative Assistant/ Юрисконсульт

Location: Kyiv

Duration: till 31.12.2026 with likely extension

Starting date: TBD

Compensation and benefits: 826.83 € - 1,033.54 €, 200 € (Risk allowance), Private Medical Insurance, PSS Service. 

CARE

CARE is among the world’s largest international non-governmental humanitarian relief and development confederations. CARE was founded in 1945 by American charity organizations in to overcome the food crisis 

in Europe after World War II.  It has a confederation organizational structure. Now country offices work in more than 110 countries of the world. CARE's humanitarian aid reached about 200 million people. The organization pays special attention to the expansion of women's rights and opportunities CARE strictly adheres to the principles of a human dignity, gender equality, non discrimination, and equal access to humanitarian services for all people, regardless of sex, age, gender identity, political or religious affiliation, or origin.

CARE’s vision is to seek a world of hope, inclusion, and social justice; where poverty has been overcome and people live in dignity and security. To maximise the impact of our work and to create more equitable and sustainable structures we work closely with civil society, government institutions and the private sector in our partner countries. We attach particular importance to working with local project partners, especially with organisations that promote 

women‘s rights and opportunities. They are an important guarantee of sustainable success and that our activities 

are aligned with the real needs of the people. Together we develop solutions, involve local institutions such as

authorities, governments, local councils or informal groups such as women‘s groups. In this way, we ensure that local expertise is always at the forefront and guides our actions. We work with partners who share our vision and goals. The relationship with our partners is built on the firm foundation of our values, mutual trust, transparency, equality and the will to learn from each other. 

Context in Ukraine

CARE launched its humanitarian operations in Ukraine in March 2022, in direct response to the full-scale invasion and the rapidly escalating humanitarian crisis. As millions of people were forced to flee their homes and critical infrastructure came under attack, CARE mobilized to provide immediate, life-saving assistance to conflict-affected communities across the country. In the initial phase of the response, CARE focused on meeting urgent needs through a multi-sectoral humanitarian approach, including cash assistance, water, sanitation and hygiene (WASH), protection, sexual and reproductive health (SRH) and shelter support. From the outset, protection and dignity were central to all interventions, guiding programme design and delivery across sectors. 

Since 2022, CARE-supported programmes have reached more than 1.5 million people across Ukraine.  

CARE UKRAINE

CARE’s response in Ukraine is implemented primarily through partnerships with Ukrainian civil society organisations, including women-led groups and women’s rights organisations that are deeply rooted in the communities they serve. More than 70% of CARE’s funding in Ukraine is channelled through national partners, strengthening local leadership and enabling sustainable, community-driven humanitarian action. Since the start of its operations in the country, CARE has partnered with over 20 national organisations, including Stabilization Support Services, Girls, YurFem, East SOS, Avalyst, Women’s Perspective, and others.  

A defining feature of CARE’s work in Ukraine is its leadership in advancing gender-responsive humanitarian action. Together with the NGO Girls, CARE co-chairs the Gender in Humanitarian Action (GiHA) Working Group in Ukraine and was among the first organisations to conduct and publish Rapid Gender Analyses in response to the crisis. The evidence and recommendations generated through these analyses have since informed a gender-sensitive and gender-transformative approach to humanitarian response across Ukraine, influencing both CARE’s programming and wider sectoral practices. 

In practice, this commitment is reflected in CARE’s strong programmatic focus on protection, with particular emphasis on preventing and responding to gender-based violence (GBV) and addressing psychosocial needs. CARE and its partners provide GBV case management, psychosocial and legal support, and dignity kits, working closely with trusted women-led and women’s rights organisations to ensure services are accessible, survivor-centred and contextually appropriate. 

General objectives 

Job summary:

The Legal Administrative Assistant provides administrative and legal support to CARE Ukraine’s Support and Program divisions to ensure compliant and efficient day-to-day functioning. Reporting to the Deputy Country Director (Support) and working in close coordination with the HQ Legal Officer, the role maintains accurate legal documentation, supports vendor and staff validation in PeopleSoft, assists with contract administration, and helps ensure that organizational processes align with applicable Ukrainian legal requirements.

Role Objectives:The role aims to ensure that CARE Ukraine’s administrative and legal processes are properly documented, compliant, and efficiently coordinated. It supports the integrity of legal records, facilitates accurate vendor and staff validation in PeopleSoft, and contributes to the timely preparation and tracking of contracts. The position works to strengthen adherence to Ukrainian legal requirements across all departments while enabling smooth internal coordination between the country office and HQ legal function.

The position holder will be essentially responsible for:

Legal and Administrative Support 

• Provide administrative and operational tasks.
• Track and monitor legal deadlines, compliance requirements, and internal SOPs.
• Maintain organized legal records and documentation for internal and external audits.
• Provide administrative support for legal investigations and litigation preparation.
• Serve as a focal point for communications with Ukrainian government bodies and regulatory agencies.
• Support the DCD Support in registration procedures, licensing, notarization, and other official requirements.
• Submit documents, reports, and registrations on behalf of the country office according to internal procedures (Update of critical infrastructure status, registration of international technical assistance etc).
• Track deadlines and ensure timely follow-up on all government-related legal obligations.
• Review and provide legal assessment for organizational SOPs, policies, and guidelines where required.
• Ensure that all internal rules, procedures, and operational frameworks comply with Ukrainian legislation and CARE DE policies.
• Advise departments on necessary adjustments or updates to internal documents from a legal perspective.

Coordination with HQ and internal teams

• Remain in constant contact with the HQ Legal Officer to ensure alignment and guidance.
• Support the DCD Support and other departments in implementing legal requirements in projects, contracts, and operations.
• Serve as a first point of contact for internal teams requesting legal or compliance support.
• Facilitate internal communication on new laws, regulations, and organizational policies.

Contract drafting and management

• Support departments in drafting contracts, using CARE DE and CARE Ukraine templates, aligned with technical requirements and ToRs.
• Assist with legal review of contracts for compliance with Ukrainian civil, labor, tax, and procurement laws.
• Ensure contracts follow internal approval workflows before signature.
• Maintain a unique contract numbering system and track exceptions when external templates/numbers are required.
• Manage the contract registry, including details such as counterparties, contract amount, duration, status, addenda, and location of originals.
• Ensure all original signed contracts, amendments, and annexes are delivered, secured, and archived.

People Soft and Vendor/Staff validation

• Validate new vendors and staff in PeopleSoft according to CARE Ukraine procedures.
• Conduct due diligence, screening, and compliance checks in line with Ukrainian law.
• Ensure accurate records of vendor and employee validation in PeopleSoft.
• Support the DCD Support in risk assessments, internal audits, and compliance monitoring.

Compliance and risk support            

• Monitor compliance with Ukrainian legislation and CARE policies.
• Assist in identifying potential legal risks and flag them to DCD Support.
• Support investigations related to labor law, contracts, or operational compliance.
• Help prepare reports on legal compliance, new regulations, and organizational recommendations.
• Support HR in employment matters, including contracts, amendments, and regulatory compliance.

Coordination with operations and finance departments

• Support operational and finance teams to ensure legal compliance in procurement, contracts, and administrative processes.
• Ensure timely submission of documents for internal validation and audits.
• Assist with contractual documentation related to all suppliers.

Audit 

• Support finance department to prepare and organize documents for internal and external audits.
• Collect and verify documents requested by auditors linked to the organizational set up, legal registration documents and financial monitoring. 
• Collect and verify documents for other entities and vendors if requested as a part of verification or financial monitoring.

Security and policy compliance

• Support adherence to CARE Ukraine Safety & Security Policy and SOPs as directed by the Safety & Security Manager.
• Ensure all legal documentation is in line with organizational safety and security requirements.

Flexibility and other duties

• Adapt to changing operational needs and take on additional tasks as required.
• Perform ad hoc administrative or legal support tasks assigned by the DCD Support or HQ Legal Officer via DCD Support.

Requirements & Qualifications 

Mandatory criteria for longlisting:

• Bachelor’s degree in law, Public Administration, or related field.
• Minimum 1–2 years of experience in legal, administrative, or regulatory support functions.
• Exposure to legal advisory or compliance-related tasks, especially in the humanitarian or non-governmental sector.
• Experience assisting in interactions with regulatory bodies, government entities, or other public institutions is desirable.
• Familiarity with INGO operations in Ukraine.
• Knowledge of Ukrainian legal and regulatory requirements relevant to NGOs and humanitarian operations.
• Strong organizational and record-keeping skills, with attention to detail.
• Proficiency in Ukrainian; working knowledge of English preferred. 

Expected

• Practical experience supporting contract management and legal documentation in an organizational setting.
• Familiarity with PeopleSoft or similar HR/ERP systems for staff and vendor validation.
• Experience assisting in compliance monitoring or internal control processes.
• Exposure to coordinating with HQ legal teams or other international offices.
• Ability to prioritize tasks and support multiple teams in a fast-paced environment.

Accountability within CARE 

A commitment to CARE values and CARE’s integrity framework is critical to working with CARE. Any candidate offered a job with CARE will be expected to adhere to the following key areas of accountability: 

• Comply with CARE’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behavior protocols. 
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area. 
• Report any concerns about inappropriate behavior of a CARE staff or partner. 

Safeguarding 

Children and vulnerable adults who come into contact with CARE as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that CARE shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates. 

Gender equality 

CARE is committed to meeting the standards of the CARE International Gender Policy (2019). Through this policy, CARE seeks to promote the equal realization of dignity and human rights for girls, women, boys and men in all diversities, and the elimination of poverty and injustice. Specifically, this policy seeks to improve the explicit incorporation of gender in programmatic and organizational practices.  

How to apply:

CARE values equal opportunities and diversity. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability.

Please send your CV (in pdf format max. 4 pages) and a cover letter in English to Відправити резюме , no later than 13.03.2026.  Please name your documents Surname_CV, Surname_Cover Letter.  Put “Job Title Name” as the subject title of your email: Відправити резюме

The candidates are interviewing on a rolling basis. The organisation reserve the right to fill the position prior to the closing date.

Please note that only shortlisted candidates will be contacted.   References will only be contacted after the interview. 

Please pay attention - this position is open only for national candidates.

People with disabilities are encouraged to apply. War veterans are encouraged to apply.