Donor and International Partner Engagement:

• Collaborated extensively with international donors and partners, including Germany, the European Union (Erasmus+ and COSME Programmes), Austria, Belgium, the Netherlands, and Canada, ensuring adherence to regulations and reporting requirements.
• Managed relationships with key stakeholders, including universities, local NGOs, and government entities in Ukraine, ensuring successful project implementation and alignment with organizational goals.
• Facilitated communication with donors, preparing detailed financial and project reports, which secured continued funding and support.
• Presented project proposals and updates to international consortia, leading to successful approvals and funding under programs like Horizon Europe and the Interreg Danube Region.
• Coordinated project activities across multiple countries; led the management of over 20 international projects, collaborating with partners across 25 countries, and ensuring all project objectives were met within timelines and budgets.
  Grants Management:
• Spearheaded the establishment of a sub-granting system, increasing grant distribution efficiency by 30%.
• Developed and implemented grant issuance policies, document templates, and procedures in collaboration with the legal team.
• Coordinated the creation of a new sub-granting department, developing a responsibility matrix and training staff on sub-granting methodology.
• Ensured compliance with grant regulations from multiple governments, including Canada, Germany, and the European Union, while monitoring and evaluating the effectiveness of grant projects.

Financial Management:

• Directed the preparation and submission of financial and audit reports to international donors, ensuring 100% compliance with financial regulations.
• Managed organizational and project-specific budgets, optimizing resource utilization and maintaining financial oversight.
• Supervised the processing of payments to contractors and employees, ensuring accuracy and timeliness.
• Implemented a payment initiation system, automating financial processes and reducing manual workload.

Administrative Management:

• Implemented an electronic document management system, reducing document retrieval time by 50% and enhancing operational efficiency.
• Developed a reporting system for contractors, cutting report processing time by 50% and improving transparency and accountability.
• Established a comprehensive system for storing project archives, ensuring easy access and long-term preservation.
• Managed HR processes, including recruitment and terminations, in accordance with Ukrainian legislation and organizational policies.
• Coordinated efforts across strategic, financial, project, and legal departments.

Development, Planning, and Implementation:

• Spearheaded the development, planning, and implementation of educational programs, aligning them with organizational objectives and international standards.
• Created educational materials and online resources, enhancing the learning experience for participants across multiple countries.
• Managed program budgets, ensuring effective resource allocation and compliance with international donor requirements.

Coordination and Management:

• Coordinated with instructors and international partners to deliver high-quality educational content.
• Managed budgets and monitored expenditures, focusing on internationally funded projects.
• Ensured compliance with local and international regulations, maintaining quality standards.

Organization and Event Management:

• Organized educational events, seminars, and conferences, locally and internationally, fostering a collaborative and culturally sensitive learning environment.
• Facilitated meetings with international stakeholders, driving the exchange of expertise and development of new initiatives.

Monitoring and Evaluation:

• Implemented processes to assess program effectiveness, collecting feedback and analyzing results for continuous improvement.
• Developed tools to measure program impact, contributing to data-driven decision-making and reporting to international stakeholders.

Support and Partnership Development:

• Cultivated partnerships with educational institutions, NGOs, and business partners, expanding the organization's global network.
• Supported collaborative international projects, enhancing program offerings and global reach.
• Engaged with international consortia and contributed to successful submissions under Erasmus+ and other international programs.

Participant Engagement:

• Developed participant engagement strategies, including marketing and social media outreach, tailored to local and international audiences.
• Led efforts to increase participant retention and satisfaction, focusing on expanding the organization’s global impact.

Office Management:

• Organized office space and managed equipment to ensure seamless operations, contributing to a more efficient work environment.
• Coordinated and oversaw administrative services, including supply management, technical maintenance, and cleaning, ensuring the smooth functioning of the office.
• Developed and implemented policies and procedures to streamline office processes, leading to a 20% increase in operational efficiency.

Financial Management:

• Oversaw the budget for the administrative department, ensuring accurate tracking of office expenses and adherence to financial constraints.
• Prepared and analyzed financial reports related to administrative costs, providing insights that informed budgetary decisions and cost-saving measures.

Meeting and Event Organization:

• Coordinated the organization of meetings, seminars, training sessions, and other events, ensuring all logistical details were handled efficiently.- Managed the event calendar, ensuring timely communication with participants and the successful execution of all events.

Document Management:

• Led the maintenance, storage, and archiving of documentation, ensuring compliance with confidentiality and data security policies.
• Monitored the accuracy and completeness of all documents, contracts, and reports, ensuring they met both organizational standards and legal requirements.
• Implemented a document management system that improved accessibility and retrieval time by 30%.

Executive Support:

• Provided comprehensive administrative support to management, including organizing meetings, preparing documents, and managing schedules.- Managed business correspondence and communication with internal and external stakeholders, ensuring clear and professional exchanges.