Coordinating HR cooperation between Kyiv and regional offices

Supporting hiring & onboarding, including job postings, CV screening, interview scheduling,reference checks, and biodata verification

Preparing HR documents, including contracts, acceptance acts, amendments, etc

Cooperating with GDIP, collecting and verifying necessary documents and data to be submitted

Assisting in preparation and submission of documents for military reservation

Overseeing personnel file management, including scanning and storing on shared drives

Assisting in employee orientation and performance management data collection

Monitoring employees’ leave records, ensure that annual leave requests are submitted on time

Supervising the updating of the office organization chart

Facilitated the smooth execution of daily HR operations, ensuring efficient and timely support across all functions

Maintained accurate and up-to-date employee records in both electronic systems and physical files, ensuring compliance with internal policies and legal standards

Led the implementation and customization of a new Human Resources Information System (HRIS), improving data accuracy and process automation

Managed HR documentation processes and generated regular and ad-hoc reports on personnel matters

Conducted comprehensive onboarding sessions for new hires, supporting their seamless integration into the company culture and processes

Supported recruitment efforts by screening candidates, coordinating interview schedules, and contributing to evaluation discussions

Collaborated with recruitment teams and an external HR service provider to attract and onboard top-tier talent, including coordination of contracts and documentation

Maintained regular communication with the Bank regarding salary payments and payroll-related matters

Drafted and refined internal correspondence, official HR documents, and reports to support the department’s operations and communication standards

Gained valuable experience in office maintenance and budget management

Organized and coordinated corporate events and team-building activities to foster a positive workculture

Provided personal assistance to C-level executives and acted as a liaison between departments toensure efficient workflow processes

Collaborated with the HR team to support various projects aimed at increasing EmployeeSatisfaction Index (ESI) and enhancing benefit programs and compensation administration

Assisted in onboarding new employees, conducting 1:1 sessions, and facilitating performancereviews

Conducted interviews and provided thorough reviews to aid HR in making informed hiringdecisions

Supported budget management and invoice control to ensure efficient financial operations

Travel desk co-ordination

Diary and call management of PartnersMonthly expenses and timesheet management

Coordinate boardroom meetings and conference calls including minute taking

File clerking, arranging copying the company documents and their legal processes, notarization, etc

Office administration issues/ Manage the office (order and purchase stationary, household goods, furniture, spare parts for office equipment, organize cleaning and security services, post and courier dispatch services, newspaper and magazines subscription, etc.)

Coordinating external legal directories’ listings and survey information

Updating and monitoring production of marketing materials, e.g. web-site, corporate brochure,practice profiles, booklets

Maintaining relationships with external designers, agencies and promotional supplies

Devising and maintaining office systems

Booking rooms and conference facilities

Attending meetings, taking minutes and keeping notes

Managing and maintaining budgets, as well as invoicing

Ordering and maintaining stationery and equipment

Sorting and distributing incoming post and organizing and sending outgoing post

Liaising with colleagues and external contacts to book travel and accommodation

Organizing and storing paperwork, documents and computer-based information

Arranging both in-house and external events

Maintaining the condition of the office and arranging for necessary repairs

Locate suitable business premises and negotiate reasonable leasing agreements

Provide support with expatriate personnel employment compliance

Organization of partnership trips abroad