– Head of HR and Administration (Senior Management Team); Acting Country Director for the first 6 months of HIAS Mission in Ukraine (supervising up to 35 people) - Power of Attorney granted by HQ can be provided upon request; Ukraine Emergency Response Program (BHA, UNICEF, GFFO, UHF, JFNA projects) Administration:- Develop and manage the HIAS Ukraine Representative Office Operations from Scratch (4 Offices within Ukraine was opened),-act as Legal Representative of HIAS on Official meetings with stakeholders and local authorities;- budget management and verification, ensuring the proper use of Funds according to HQ and Donors requirements (BHA), approval and verification of all agreements in procurements and logistics, cross check and approval of all HIAS Ukraine bank payments;- manage relations with various stakeholders: Payroll Outsourcing company, Lawyers agency, Accounting services, Rent agreements, Service staff Agreements, Medical Insurance for National staff, etc.;- Ensure periodic verification of inventory and management of assets in line with relevant policies and local standarts, fleet management;- Ensure security management of HIAS Ukraine staff and operations;- Ensure adherence of HIAS CO operations to organization policies, donor requirements and local legislation;- Play a key role in supporting the expansion and upscaling of the HIAS Ukraine offices;- Actively participate in the Senior Management Team, providing strategic input and advice for the country program. HR and Recruitment:- Lead on, design and execute recruitment plan, manage all recruitment cycle (developing ToRs, JDs, collaboration with Hiring Managers, long-listing, short-listing, Written Tests, questionnaire, interviews, Job Offers, pre-onboarding of the candidates;- Lead on and oversee all HR in CO: EVP, employment as per Labor Law of Ukraine, onboarding, trainings of staff, performance reviews, 1 to 1 meetings, staff development, eNPS, staff retention, offboarding, 360 review, staff records keeping both in soft and hard copies, handling employees relations, conflict resolution, timekeeping, payroll, staff benefits, staff entitlements monitoring, salaries review, reports/analytics preparation, etc.;- Develop wellbeing-initiatives aimed at improving staff morale, mental health, and overall work-life balance;- Develop the national HR manual and relevant guidelines as per HIAS guidelines and Ukrainian Labor Law;- Keep updated on the Government new labor regulations and inform SMT;- Keeping strong confidentiality of all staff data;- guide Management and staff in all HR related matters; - work in ERP systems (WFN ADP, Replicon, ClearCompany – HIAS Global recruitment platform);- participation in Misconduct Disclosure Scheme, training HR staff to implement it successfully, tracking of results;- ensure policy & legal compliance with respect to best practice (Code of Conduct, Child Safeguarding Policy, PSEA, etc.) and constant refreshment with staff;- coordinate and train of admin and program staff (MHPSS/Child Protection, GBV and MEAL teams in 4 Offices) in regards of work and engagement of Community Outreach Workers, drafting the necessary documentation templates, creating a full process of work with COWs;

- provide interpretation of OSCE Staff Rules and Regulations, Staff Instructions; deliver HR introduction part of the Mission Induction Course for newcomers; provide advice and administrative support to staff on general administrative matters related to standards of remuneration, OSCE Social Security Scheme and Provident Fund, working hours, leave entitlements as well as procedures for leave application; raising staff concerns/comments on relevant HR issues to the attention of management where necessary;- monitor and verify leave balances, leave requests through tracking system (RATS), Oracle-based HRMS and in hard copies depending on the request type; maintain accurately and timely updated absence records in the OSCE HRMS for all mission staff, complying with the OSCE Staff Rules and Regulations and other OSCE instructions;- prepare documents of the international Mission members for the Ministry of Foreign Affairs (MFA) of Ukraine regarding issuance, extensions and expirations of diplomatic cards; prepare application forms, collect passports and arrange delivery of all documentation to the MFA; collect issued cards and registered passports from the MFA and deliver to staff;- prepare and issue certificates of employment for current and former Mission Members. Liaising with the Insurance Company regarding specific health insurance cases regarding issuing letters of guarantee of payment, etc.;- provide administrative support for the annual performance evaluation process, entering, maintaining and updating data in the IRMA system related to contract extensions for seconded Mission Members as per instructions received from OSCE Secretariat/DHR/Personnel Section, including personal data and employment information/contract details etc.;- maintain filing system in the HR Office, ensuring that all personnel files are continuously maintained, updated and safeguarded in permanent custody and in locked cupboards according to the relevant staff instruction;- administer recruitment process for national staff positions as well as internal transfer posts on all stages (vacancy posting, candidates` shortlisting, longlisting, managing written tests, interviews, selection reports drafting, reference checks, job offers); work in TALEO system.- perform other duties as required.

- provide and organize HR&Admin support to IMC Representation Office in Ukraine (Kyiv Head Office/Mariupol Field Office), namely: ensure Offices proper operation, fleet work and maintenance, stationary ordering and purchasing, Offices cleaning, organize travel arrangements for internal staff and international guests, work permits, payroll preparations and verifications, Translation/Interpretation services, etc.; - ensure and control National/International staff onboarding, induction, performance review procedure, termination process, 1 to 1 meetings, staff conflict resolutions, salaries review, monthly salary reports, manage staff timekeeping, entitlements balances, payslips, personnel soft and hardcopies files, offboarding etc. according to Ukrainian Laor Law, IMC policies and procedures, best International ractices;- lead recruitment process at all stages (ToRs, vacancy postings, long-listing, short-listing, WTs, reference checks, Job Offers preparation/sending, etc) for Admin staff, MHPSS/Child Protection and GBV teams, M&E, etc.;- conduct IMC mandatory trainings in compliance with Organization policies and procedures;- prepare and submit HR reports and analyses for FAD, CD and HQ.- ensure proper filling of all HR related documents, staff personal files (keeping high confidentiality);- manage HR/Admin team of IMC Office (Kyiv/Mariupol);- ensure developments and implementation of administrative systems and procedures;- ensure that IMC National/International staff and beneficiaries work in frames of IMC standards and policies (Code of Conduct, PSEA, Safeguarding, No Harassment on the working place,Anti-bribery, etc.)- enter and timely update of personnel data in ERP system (Cost Point), Bi-check of potential newcomers/stakeholders;- coordinate with FAD, CD and HQ the Ukraine Office development plan and training needs for staff;

-arrange and participate in business negotiations of high levels, visits/negotiations preparation;-coordination of arrivals and departures of International guests from all over the World, managing schedules and itineraries, arranging transportation, accommodations, meals, and preparation of briefings and background information for VIPs guests and Ilyich Plant Top Managements when going aboard;-manage, control the day-to-day operations of Translation/Interpretation subdivision employees, performance review, shifting, clients feedback, conflict resolutions, KPIs, timekeeping, vacations scheduling, mediation staff relations, etc.; -collaboration with Immigration Services and Embassies;-conducting tenders for service and goods purchasing;-daily control and management of the Department fleet work (5-9 vehicles and buses);- other ad/hoc duties from Top Managements.