Job Responsibilities as a Talent Acquisition Lead:

• Updating and optimizing the processes of the Talent Acquisition team;
• Writing manuals for cooperation between Hiring Managers and Talent Acquisition Specialists (TAS), team operations, and onboarding plans;
• Systematizing TAS motivation calculations;
• Ensuring smooth platform transitions;
• Weekly reporting for C-level executives (report, hiring funnel);
• Managing, motivating, and controlling the Talent Acquisition team (4 employees);
• Collaborating with Hiring Managers on open vacancies;
• Budgeting for the recruiting department;
• Quarterly recruitment planning;
• Full-cycle recruiting based on the recruiting process.

Achievements:

Improved department efficiency by 27% (ratio of candidates in the hiring funnel to hired candidates).

Job Responsibilities as a People Partner:

• Ensuring and controlling the initial onboarding of new employees.
• Managing the activation/deactivation of corporate accesses.
• Collecting and providing feedback on TA completion by new employees.
• Executing and renegotiating employee contracts.
• Conducting 1:1 meetings and employee onboarding.
• Conducting exit interviews.
• Managing publications for birthdays, end of training, transfers, etc.
• Overseeing the preparation of corporate events and developing a knowledge library.
• Supporting employees with vacation, sick leave, and day-off requests.
• Participating in the automation of the company's HR processes.

Achievements:

Automated onboarding processes and the submission/approval of vacations, sick leave, and days off.

• Full recruiting lifecycle based on the recruiting process.
• Analyzing the market for open positions.
• Researching using LinkedIn, Boolean search, X-ray search, etc.
• Organizing and conducting all types of interviews.
• Providing feedback to successful and unsuccessful candidates.
• Supporting candidates through all stages of the recruiting process.
• Producing analytics and statistics reports.
• Writing an Open Position Procedure for the Recruiting Department.

Achievements:

Made 73 offers, with 61 accepted. Closed 7 vacancies from the first candidate. Achieved a 97% successful probation period completion rate.

• Recruitment:

- implement a full cycle of workforce selection for construction and mining professions for 2 projects in Ukraine;

- conducting HR interviews (competencies based approach) for the back-office's vacancieas;

- maintaining candidate's database;

- monitoring job market;

- creative solving problems of closing construction vacancies;

- advertise job openings on social media, job boards, city billboards, city newspapers and websites;

- develop a weekly recruitment plan based on business flow (headcount forecast).

• Training:

- establish a special team for key positions within the company (evaluation, interviews with managers and junior employees);

- develop and organize employee's training program;

- coordinate and manage company's budget for employee training for 2022;

- organize the trainings to obtain Occupational Therapy permits (specialized training factories).

• HR:

- writing and designing job descriptions;

- worked with team leads for special project called "Onboarding" (assessing the needs for this project, describing the stages of adaptation, writing and approving the Welcome-book, creating a budget for the Welcome-packet, establishing technical specifications for writing a chatbot on onboarding, overseeing the project with the CEO, implementing all stages of the project);

- establishment of contracts with counterparties, control of payments, control over the timely provision of primary accounting documents;

supervising team members.

Office Administration

• organized all the Leader's paperwork and mail.
• handled all 1C Document Management.

Corporate Management

• organized meetings and committees at all levels of the Company (including the Supervisory Board, Strategy Committee, Audit Committee, Management Board Meeting).
• collected essential materials, notifying the participants about the time and place of the event, the agenda, keeping and drawing up Meeting's minutes.

Business Trip Coordination

• advanced payment to employees.
• coordinated travel transfers and logistics.
• hotel bookings

- Provided "gatekeeper" role, communicating decisions made by CEO to major department and facilitated a bridge for smooth communication between the CEO and staff, demonstrating leadership and support to the Executive team.

- Managed information flow in a timely and accurate manner, overseeing all documentation submitted to the CEO for signature and ensuring their high-quality editing.

- Oversaw the execution of the Orders & Instructions by the employees of the enterprise, while making sure deadlines were met as set by the CEO.

- Welcomed visitors and identified the purpose of their visit before directing them to the appropriate department.

- Completed other projects/duties as assigned for the overall benefit of the organization.