• Participation in solving organizational personal issues; administrative support.
• Managing all office necessities (ordering household goods, stationery, coffee, water,etc.) and ensuring that all items are billed and paid on time.
• Timely processing and distribution of all incoming and out coming information and documents, business correspondence to / from the CEO.
• Receiving, sorting and sending out daily letters / deliveries. Managing, photocopying, faxing and emailing of documents.
• Processing of phone calls and e-mails.
• Manage and schedule meetings for the CEO (including confirming appointments and preparing any materials in advance of the meeting).
• Taking meeting minutes/creating follow-ups.
• Employees business travels formalization (preparing travel requests, ordering of tickets either airplane or train, ordering transfers, hotels, visa processing, etc.).
• Consistently staff recruiting, including performing of formal hiring, transfers between positions, dismissals etc.
• Processing of postal items, both incoming and outgoing, their redistribution within the company.
• Corporate events organization (meetings, conferences, corporate parties).
• Participation and organization in an international recruitment project for the company.
• Registrating and control of employees’ vacation schedule, time sheets filling, sick leaves etc.
• Managing employees personal file and control all information to be presented in time.
• Arrangement of staff documents.
• Preparation of draft orders on personnel and administrative and economic activities of the enterprise.
• Development of amendments to employment contract, updating of job descriptions according to applicable changes in working process, updating staff table due to CEO requirements etc.
Projects in which I managed and gained experience in this position:
• Participation and assistance in the organization of the regional "Focus camp": visa and general support of foreign guests andе speakers, an organization of the program of the event.
• Testing and launching the Success Factors HR portal between the company's offices around the world, and the parent company.
The portal computerized the entire process and summarized all the information about each employee of the company, from the moment of posting a vacancy on the portal to the moment of dismissal.

• Arrangement and control of documents of sales department (contracts, invoices, certificates).
• Verification of the received documents.
• Making reports.
• Preparation of reports on sales managers operation.
• Communication with clients and documentation support.
• Control of payments and accounts receivable.
• Arrangement of proper documents flow between subsidiaries and the main office.
• Arrangement of staff documents.
• Performance of assignments of the senior officer.

• Processing of incoming documents.
• Arrangement of invoices.
• Processing of phone calls, fax, e-mails.
• Distribution of incoming calls.
• Reception and communication with visitors.
• Arrangement of internal documents.
• Office managing.
• Preparation of waybills, arrangement of outgoing documents including providing to other companies.