Payroll Controller

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

Responsibilities: 

1. Ensure payroll for national staff 

• Collect monthly time sheets and attendance records;
• Enter new employees’ data (e.g. bank accounts and tax identification numbers) into internal databases;
• Monitor paid and unpaid leave and sick leave;
• Collect, calculate and enter data to maintain and update payroll information in payroll software;
• Maintaining sick leave records, including maternity benefits;
• Submitting applications for sick leave payments to the Pension Fund of Ukraine;
• Submission of reference consolidated reports on the unified social tax, personal income tax and military duty to ensure that the average salary is correctly reflected for the calculation of sick leave;
• Calculate and pay salaries to warehouse workers, enumerators and other employees working under civil law contracts;
• Prepare employee compensation using payroll software, reconcile the number of days of unused vacation;
• Control over the creation of payment documents in the bank by the assistant and the return of failed payments;
• Preparation of income certificates;
• Control over the validity of MSEC certificates for the application of the reduced rate of the Single Social Contribution;
• Reconcile tax accruals and payments;
• Continue the reconciliation of tax accrual and payment in the taxpayer's electronic office;
• Monitor changes in budget accounts for tax payments;
• Perform other functions as required, including acting as a senior accountant or payroll assistant for the period of vacation (sick leave).
• Controlling the receipt of sick leave through the Pension Fund's office, accrual of sick leave, submission of reference consolidated reports for correct payment, submission of applications for sick leave payments to the Pension Fund
• Payroll: warehouse workers (CPD), enumerators (CPD)
   
   
• Inventory of unused severance pay days. Calculation and accrual of severance pay (labour contracts)
• Control over the creation of payment documents by the assistant in the bank and the return of failed payments
•  Analysis of the required number of employees with disabilities to comply with the quota of disabled people and the validity of MSEC certificates for the application of the reduced unified social contribution rate
• Verification, control of reporting and reflection of accurate data on accrued salaries 
• Verification of accurate payment of taxes to the budget and reconciliation with the taxpayer's e-cabinet
• Maintain communication with all employees of the HR department
• Preparation of income statements, responses to external requests from government agencies

 2. Audit response & others reporting

• Ensure Payroll and PF related documents for internal and external audit queries
• Collaborate with audit team and provide all necessary information/documents/files as per request.
• Providing answers to requests from the State Tax Service, Employment Center Pension Fund it any.

3. Support to other HR functions

• Ensure calculation of per diem for national staff for mission trips (domestic and international) as well as reimbursement travel related costs
• Keep national staff files up to date in payroll software
• Assist HR team to manage documentation
• Work as a backup when other HR staffs are away from office
• Assist in prepare promotion, re-designation, contract amendment, confirmation, amendments, experience letter, final settlement certificate, contract modification, clearance letter, income certificate, seniority related documents, drafting memo, payroll chapter of HR Manual, etc. 

REQUIREMENTS:

• Master’s degree or MBA in accounting or other relevant field
• Excellent knowledge national labor law & regulations
• Knowledge of basic HR and accountancy operations
• Minimum 3 years of proven work experience as a Payroll Officer, Accountanct or simmilar role. Work Experience in  INGO will be considered as strong asset
• Hands-on experience with 1C, SAGA, Art-Zvit Pro, HR database, Excel
• Hands-on experience with national reports 
• Strong math skills with an ability to spot numerical errors
• Organized with strong prioritization skills 
• Ability to handle confidential information
• Great attention to detail
• Computer literate with experience of Office, especially Excel
• Basic English (spoken and written).

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Комфортний офіс у центральній частині міста;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”