Consortium Finance Manager

Premiere Urgence Internationale (PUI) is a non-profit, non-political and non religious humanitarian NGO. PUI started humanitarian intervention in Ukraine in February 2015. The mission's objectives are to improve or restore equitable access to primary health care for the local and displaced population affected by the military conflict and to improve their living conditions by covering their fundamental needs.

Place of work - Kyiv

GENERAL OBJECTIVE

The Consortium Finance Manager is accountable for the sound financial, accounting and budgetary management of the consortium. He/She is the financial representative for the consortium, both internally and externally (partners, donors, authorities, etc.).

Tasks and Responsibilities

Consortium Financial, budgetary and accounting management: He/She is responsible for all aspects relating to finance of the consortium.

Representation: He/She will represent the association in its relations with partners, authorities and different local players for the financial areas of the mission.

Coordination: He/She will centralize and diffuse information among consortium partners and to headquarters for all financial aspects of the project and consolidate the internal and external reporting for these domains.

Specific Objectives and Linked Activities

1.         Manage Consortium Finance Related aspects:

• Coordinate all in-country financial aspects of the project with partners. Ensure that all monthly and quarterly financial partner data are received on time.
• Complete the consolidation of the quarterly financial reports.
• Assist the Consortium Coordination to ensure compliance with all legal aspects of the Accountable Grant Agreement between the donor and PUI and sub-agreements between PUI and partners.
• Ensure reported and forecasted expenditure is rational when checked against proposed or reported activities.
• Ensure regular audits of partner funded operations.
• Ensure consortium Financial Integrity
• Scrutinize partner forecasts and financial reports with a view to monitoring burn rates and identifying any irregularities.
• Is leading and responsible of the Consortium’s partners spot checks (selection of accountancy pieces, checks, feedbacks etc);
• As required support third party, internal and external evaluation and investigation processes.

2.         Supervise Consortium Administration tasks:

• Act as the focal point for all in-country financial requests from partners.
• Where necessary, and in collaboration with the Consortium Coordinator, liaise with Government Ministries and local parties on aspects relating to the financial management of the Consortium.
• If requested, provide technical support to the PUI finance team in-country.
• Ensure Consortium Assets are being annually checked, maintained and retained.
• Stay up to date on amendments or changes to donor guidelines on financial and administrative management

3.     Represent PUI for any consortium-related finance meetings and missions:

• Take part in all Consortium Coordination meetings in-country and communicate any relevant actions or suggestions to the Consortium Coordinator
• As required represent the consortium to donors and other external partners.
• Regularly meet with the financial teams from partner organisations and ensure weekly communication to troubleshoot any issues and identify areas for increased harmonisation of approach.
• Track lessons learnt in finance and compliance and share these regularly with partners.
• Work with partner organisations to track their progress in implementing the recommendations of recent internal and external evaluations and audits.
• As required, travel to partner field sites in Ukraine to ensure the financial integrity of partner systems and processes.

QUALIFICATIONS

Required knowledge and skills

TRAINING 

REQUIRED: Financial Management 

DESIRABLE: Project Management; HR Management

PROFESSIONAL EXPERIENCES 

REQUIRED:  

• International experience in finance management/coordination
• Experience working with partners

DESIRABLE: 

• Previous experience in BHA financial management
• Previous experience in consortium finance management
• Previous experience managing multi-million budgets

KNOWLEDGE AND SKILLS

REQUIRED:  Knowledge of institutional donors procedures

DESIRABLE: Knowledge of BHA finance procedures

LANGUAGES 

REQUIRED:  Fluency in English 

DESIRABLE: French

SOFTWARE 

REQUIRED:   Microsoft Office Pack

DESIRABLE: SAGA

Required Personal Characteristics (fitting into the team, suitability for the job and assignment)

• Ability to work independently, take the initiative and take responsibility in a proactive approach
• Self-motivated, flexible and adaptable to the needs of the team and organization
• Strong commitment to humanitarian principles
• Diplomacy and open-mindedness
• Good analytical skills
• Organisation and ability to manage priorities and varied workload
• Ability to guarantee effective and timely outputs
• Good stress management
• Strong sense of responsibilities
• Strong listening and empathy skills
• Ability to adapt, manage priorities and be pragmatic
• Diplomatic and with a sense of negotiation
• Good communication skills
• Honesty and rigor

CONDITIONS

Starting time: July 2024

HOW TO APPLY:

Interested candidates please submit your CV in English.

Only shortlisted candidates will be contacted. 

Salary: 2,003.72 euros, paid in hryvnias, insurable at the rate of the National Bank of Ukraine, established on the remaining working day of the previous month.