Начальник фінансового відділу (Finance Coordinator)

TGH background

Triangle of Generation Humanitaire (TGH)

It is an international non-governmental organization (NGO) developing and implementing emergency, post-emergency and development programs since 1994. 

Operational in Ukraine since 2016 TGH aims to support the most vulnerable populations affected by thewar in Ukraine in the fileds of water supply, hygiene and sanitation, civil construction (housing), food security, rural development (livelihood), social, educational and psychosocial support (protection).  

General objective of the position: Under the supervision of Head of Finance, Finance Coordinator is responsible for the sound financial, accounting and budgetary management of the mission with a perspective to lead the finance department in the future.

Responsibilities & Duties: 

Financial, budgetary and accounting management

• Responsible of all aspects relating to finance, including budgetary and accounting elements, as well as the mission cash flow in link with the Country Director.
• Lead the preparation of budgets and financial reports and provides support during external audits. Keep the HQ management informed on all important issues on a timely basis.
• Supervise and guarantee the accuracy of the monthly financial accounts closure process and ensure timely, complete, and accurate submission to TGH HQ.  
• Manage all mission budgets, proposal, financial reports, monthly accountancy closure, cash flow forecast.
• Manage the cash flow between bases and coordination office in Lviv and prepare cash requests to HQ.
• Ensure TGH’s financial procedures are in place and followed.
• Provide specific training sessions to the Administration team on, finance procedures.
• Provide briefing to new expatriates and national staff on financial tools and TGH procedures.
• Ensure a clear archiving of all accountancy and administrative documents.
• Supervise partner financial management.
• Perform the role of technical advisor at country level and take final decision in concertation with the Country Director.

Logistics

In collaboration with the Head of logistics:

• Ensure the respect of internal and donors’ purchase procedures.
• Ensure a check on the documentation of purchase procedures.
• Contribute to procurements if required.

Donor Reports

• Closely monitor grants to ensure that no grants are overspent or under spent.
• Preparation of donor reports by the due dates.
• Analysis of actual to budget results to identify problems in accounting or compliance.
• Review of the results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
• Prepare and conduct financial audits, when required.
• As and when needed, contribute to writing financial reports and compiling data for financial reports.

Staff management

• Manage and supervise the team under their supervision. 
• Conduct the Appraisal Interview of the team under his direct supervision.
• Organize with the HR department and participate in the recruitments of the finance team.
• Identify capacity-building needs for the team and partners and provide direct support through training sessions. 
• Ensure good internal coordination and communication, including at least weekly meetings with the team.
• Make field / base visits as often as needed.

Coordination

• Centralize and diffuse information within the mission and to headquarters for all financial aspects of the mission, and consolidate the internal and external reporting for these domains.
• Coordinating the activities of Finance and Administration in the field to ensure quality financial records coming from the field. This includes capacity building of field staff based on needs identified by Field Managers in the field and development of financial system specific to a particular sub-office.
• Work with operations and program staff to prepare grant budgets to support new proposals and work closely to the operation team to ensure budgets monthly follow up.
• As Mission Drive Coordinator, is responsible for ensuring that the use of TGH Drives on the mission complies with TGH directives and notes. The assignment of identifiers, the management of passwords, the classification of data (project or other) and the sharing of the latter must be supervised, in particular with regard to the need for data protection, in line with the General Data Protection Regulation (GDPR).
• Attend internal coordination meetings.
• Attend external inter-NGO administration coordination meetings when needed.
• Attend bi-lateral meeting with donors, partners, and authorities when needed

Job Requirements: 

Qualifications and Education Requirements: Higher education degree in Finance, Accounting or Economics.

Skills and qualities:

• Previous experience in the accountancy.
• Previous experience in a humanitarian organization is a clear advantage.
• Very good knowledge of MS Office (Excel, Word, Outlook, PPT), experience in SAGA will be an advantage
• Languages: English, Ukrainian and Russian: Fluent speaking and writing.
• Good understanding of internal communication and reporting schemes.

What TGH offers:

• Work experience with the professional and flexible international NGO;
• Work in a dynamic and motivated team;
• Possibility to contribute to the TGH Mission’s operations;
• Health and life insurance;
• English lessons;
• Employment per Ukrainian labor law with the benefits attached (paid leaves, sick leaves, etc.);
• Competitive salary.

How to apply:

If you are interested in applying for this position, please send us the following documents prepared in ENGLISH:

• Short resume (max. 2 pages) including relevant information on your education and work experience;

To start the application process, please click the "Відгукнутись" button.

Only short-listed candidates will be contacted and invited for interviews.

Please note: due to the urgency to fill the post, recruitment will be done on the rolling basis and TGH reserves the right to recruit before the deadline.