Financial Grants Coordinator

POSITION SUMMARY

The Financial Grants Coordinator is responsible for overseeing the financial aspects of grant management, ensuring compliance with funding guidelines, and providing financial support throughout the grant life cycle. This role involves collaboration with various departments, grantors, and stakeholders to ensure accurate financial reporting and adherence to grant requirements. 

KEY RESPONSIBILITIES 

1. Financial Management:

   - Develop and maintain financial systems for tracking grant expenses and income.

   - Monitor budgets, expenditures, and financial transactions related to grants.

   - Prepare accurate and timely financial reports for internal and external stakeholders. 

2. Grant Compliance:

   - Stay informed about grant regulations, guidelines, and reporting requirements.

   - Ensure compliance with financial policies and procedures outlined in grant agreements.

   - Coordinate with program managers to address any financial issues or discrepancies. 

3. Budgeting and Forecasting:

   - Collaborate with program teams to create realistic budgets for grant proposals.

   - Assist in forecasting financial needs and identifying potential funding gaps.

   - Provide financial insights to support strategic decision-making. 

4. Financial Reporting:

   - Generate regular financial reports to update stakeholders on grant financial status.

   - Work with the finance team to reconcile financial data and resolve discrepancies.

   - Prepare and submit required financial reports to grantors and regulatory bodies. 

5. Communication and Collaboration:

   - Liaise with grantors, partners, and internal teams to address financial inquiries.

   - Communicate effectively with program managers to ensure financial alignment with project goals.

   - Participate in grant-related meetings, offering financial expertise and insights. 

6. Audit Preparation:

   - Prepare documentation and financial records for internal and external audits.

   - Collaborate with auditors to address inquiries and ensure compliance.

   - Implement corrective actions based on audit recommendations. 

QUALIFICATIONS: 

- Bachelor's degree in Finance, Accounting, or a related field.

- Proven experience in financial management and grant administration.

- Familiarity with grant regulations and compliance requirements.

- Strong analytical skills and attention to detail.

- Excellent communication and interpersonal skills.

- Proficient in financial software and Microsoft Office Suite.

- English fluence both written and verbal.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process: 

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening.

Step 7: Start your professional journey with HIAS! 

Note: Some of our hiring processes may vary, and not all candidates will advance to each step. 

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts, and history of the Jewish people – a history of oppression, displacement, and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities, and backgrounds, as do our staff. We bring our experience, history, and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.  

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency, and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community, and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission, and values. 

VISION:

HIAS stands for a world in which refugees find welcome, safety, and opportunity. 

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives. 

VALUES:

Welcome • Acogimiento • Hospitalite •

?


(Hachnasat Orchim)

We Welcome the Stranger 

Justice • Justicia • Justice •
? (Tzedek)

We Pursue Justice 

Empathy • Empatia • Empathie •
? (Chesed)

We Approach our Clients with Empathy

Partnership • Companerismo • Cooperation •


(Chevruta)

We Believe in Changing the World through Partnership 

Courage • Coraje • Courage • 

 (Ometz)

We Act with Courage to Build a Better World 

Resilience • Resiliencia • Resilience • 
? (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience 

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status. 

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults, and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse, or any form of child abuse or neglect by our staff or associated personal. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.