PROJECT OFFICER (PO) - Ukraine

Одеса

В офісі/на місці

Повна зайнятість

Start Date: Upon donor approval

The project officer is responsible for managing the project and aligned activities. Specifically, the project officer will implement the Dutch Government (RVO) funded project titled in line with the back donor's and SV's policies, procedures and systems under the guidance and supervision of the Country Representative.

Position within the organization

The Project Officer is part of the SV Ukraine team based in Odesa and reports to the Country Representative,
The Head of Programs and Advocacy based in The Hague, The Netherlands holds overall responsibility for the team.
The Project officer is responsible for overall operational coordination, implementation, follow-up, and monitoring of a multi-component RVO-funded project.
The role ensures effective coordination between implementing partners, hospitals, and stakeholders, while overseeing timely, high-quality delivery of all project components.

Key Responsibilities

Project Implementation:

Oversee implementation of project activities in line with the approved proposal, ensuring coordination with all relevant stakeholders.
Ensure compliance with SV and donor policies and procedures.

Partner Relations:

Act as the main focal point for implementing partners and stakeholders.
Coordinate rehabilitation works, including planning, progress monitoring, and quality assurance.
Oversee procurement, installation, and commissioning of medical equipment, ensuring functionality and successful handover.
Ensure strong coordination between partners and hospitals to support smooth implementation.
Promote equitable partnerships and support localization objectives.

Training & Capacity Building Component (RVO Proposal)

Coordinate implementation of training activities (eg, IPC and staff care) with relevant stakeholders.
Support development of ToRs, selection of trainers, and planning of training schedules.
Monitor training quality, delivery, and outcomes

Monitoring, Evaluation, Accountability, and Learning (MEAL)

Ensure timely, accurate, and complete reporting from implementing partners in line with RVO reporting timelines and formats.
Conduct regular field monitoring visits to verify implementation progress,
Track progress against project indicators and targets, identify implementation risks, delays, and bottlenecks.
Support learning and accountability processes through coordination of reflection sessions with partners and the project team .

Donor Relations

Support timely submission of reports and contract compliance.
Contribute to proposal development and donor communications where relevant.

External Engagement

Facilitate effective communication and coordination between implementing partners, hospitals, and relevant authorities to support smooth project implementation.

Strategic Contribution

Monitor contextual developments affecting implementation.
Support organizational priorities including localization and program quality.
Implement any other task as may be assigned by the line manager.

Qualifications & Experience

Bachelor's or master's degree in project management, Engineering, Public Administration, or related field related to health projects.
Minimum 3 years of experience in project coordination or implementation roles ideally in an NGO setting
Proven experience in implementing and reporting on international donor funded projects and familiarity with donor compliance including donor requirements and contractual obligations.
Proven experience managing multi-partner or multi-component projects
Experience in infrastructure rehabilitation or equipment installation projects is an asset
Experience in humanitarian or complex operational environments is preferred
Experience of working in international/multilateral humanitarian aid agencies will be preferred

Skills & Competencies

• Strong project management and coordination skills, with the ability to manage multiple workflows under pressure and prioritize effectively.
• Strong analytical and problem-solving skills, with a critical mindset for process improvement and risk identification.
• Excellent reporting, documentation, and communication skills with high attention to detail and accuracy.
• Strong stakeholder and partner management skills, with a constructive and collaborative approach.
• Financial acumen, including the ability to read and interpret budgets and financial documents.
• Strong organizational skills and accountability in planning, implementation, and follow-up.
• Strong communication skills in English and Ukrainian (written and spoken).

Languages