Field Base Manager

To send your CV and to respond to the vacancy, please fill in INTERSOS Application

INTERSOS Ukraine is a subdivision of the international humanitarian organization INTERSOS.

We provide support to victims of emergencies, armed conflicts and natural disasters with particular attention to the most vulnerable categories: children, women, elderly people, displaces persons, who were forced to flee their homes and moved to safer places and also to those who cannot leave the dangerous regions and are under constant threat.

INTERSOS emergency teams are in Vinnytsia, Poltava, Odesa, Dnipro, Kharkiv and now expand their activities in Mykolayiv and Kherson.

INTERSOS Ukraine provides economic, humanitarian and medical aid, psychological support, organizes educational activities, gives medicines and equipment to the hospitals, provides shelter and ensures basic human needs. During one year of our work in Ukraine we provided support to more than 100 000 people. 75 000 of them received aid in the sphere of protection, prevention and emergency care. 3 000 medical consultations were carried out in remote regions, which are not covered by the official heath care system. 49 medical institutions received medicines, medical devices and equipment.

We are opening a vacancy of the Регіонального координатора (Field Base Manager) in Kharkiv

Duration of contract —till 31/12/2024 with possibility of extension

All INTERSOS employees are expected to perform their roles and responsibilities according to the INTERSOS charter of values, code of ethics, PSEA and Child Protection policies. The job description is mandatory for all positions within INTERSOS and shall be signed by the employee within the first week of employment.

Purpose/objective of the position:

Field Base Manager is responsible for the overall support to the management, coordination and operations within the designated geographic area of responsibility and in compliance with the Mission country strategy.

Field Base Manager will be primarily accountable for ensuring logistic, HR, security, administrative issues related to the designated office.  

As an INTERSOS staff, the Field Base Manager must be always adhered to humanitarian principles, organizational policies and procedures. 

Reporting to:  Field Coordinator

Supervision of: 

Support staff within the area of responsibility.  

Tasks                                                                                                             

Accountability and quality control

• With the support of Field Coordinator, follows up continuous improvement of support services quality standards.
• Performs periodic field visits to ensure the quality of the support is in compliance with the internal and donors' standard.
• Follows up implementation of internal procedures. 

Representation and advocacy      

• In case of absence of the Field Coordinator, represents organization in relevant coordination forums within the designated AoR. 

Logistics and supply 

• Carry out Logistic and supply according to the organization’s policies and SOPs.
• Follow up on tasks given by the Line manager. Provide feedback on dysfunctionalities.
• Responsible for asset management, internal management system (purchases requests) with given AoR. 
• Oversee the timely and efficient planning and implementation of procurement and supply chain in line with projects’ needs,
• Ensure adequate management of warehousing, guesthouses, office, vehicles and assets according to Intersos procedures and safety & Security protocols.

Finance 

• Conduct cash counting according to the SOPs in a given timeframe. 

Staff management and Human Resources 

• Management of the staff under responsibility, ensuring that individuals work effectively together as a team to achieve results.  
• In collaboration with Field Coordinator and HR Officer ensure adequate staffing for the correct implementation of programmes according to Mission and Intersos organigramme.
• Support, motivate and lead staffs in the given AoR in order to guarantee a smooth and efficient implementation of the projects and communication.
• Share relevant information with the East Base and conduct regular meetings with the team to review planning and discuss main concerns. In collaboration with the HR Officer East is responsible for the proper application of HR policies and associated processes in the area of responsibility (recruitment, inductions, briefing/debriefing, evaluation, staff learning and development, internal communication and behaviour) in order to ensure transparent staff management. Manage the performance of his team, identify gaps and provide adequate capacity building in line with HR department.
• Management conflict resolution and mitigation in collaboration with HR Officer and Field coordinator according to Intersos standard procedures and humanitarian principles.

Safety and security 

• Together with the Security manager East and the Field coordinator contribute to develop security plan and ensure adherence to procedures, monitoring of the context development, analysis and follow-up of recommendations within the area of responsibility.
• Regularly interact with the Security Manager East and Field Coordinator on security issues.
• Ensure staff safety and security within the area of responsibility with technical support from the Security Manager East and Security Coordinator.
• Support the Field Coordinator in managing critical incidents, escalating and reporting all incidents within the area of responsibility and according to the Country Security and Management Plan.

Requirements

• Advanced university degree in Social Sciences, Political Sciences, International Relations, Humanitarian and International Cooperation or related field
• Minimum 3 years of professional experience in management of humanitarian project/programme, including financial management and logistics responsibilities. 
• Experience in complex emergency setting and insecure countries.
• Administration, finance and budget management skills.
• Mission working language essential.
• Multi-language knowledge desirable. 
• Essential computer literacy (word, excel and internet).
• Analytical thinking, analysis capacity and strategic program development skills
• Strong representation and negotiation skills.
• Ability to ensure quick quality delivery in stressful environment. 
• Ability to adhere to deadlines and respect line management.
• Strong interpersonal skills: communication, diplomatic skills and problem-solver.
• Leadership, people management and development.
• Organization and problem solving.
• Commitment to INTERSOS principles.

Our benefits:

• Official employment according to the Labour Code of Ukraine
• Medical insurance and life insurance
• Working hours: 09.00-18.00, comfortable office in the city centre
• Provision of equipment for work (laptop, telephone, compensation for mobile communication costs)
• Opportunity to study and develop in the humanitarian sphere
• Opportunity to get an experience of working for international organization
• Work with the team of colleagues to achieve great goals.

!!! To participate in the selection process please send your CV in English (preferably) and fill in the form here:INTERSOS Application