• Support academic programs, including scientific schools, lectures, seminars, competitions, and other events.

• Direct administrative operations, managing correspondence, agreements, financial reporting, and technical requirements.

• Coordinate international researchers mobility: manage end-to-end logistics including guest communications, travel, accommodation, insurance, and on-site support.

• Administer financial reimbursements for foreign visitors and event participants.

• Manage end-to-end branding process: research, vendor selection, approvals, logistics and budget reconciliation.

• Execute social media communication and support web content.

• Manage and coordinate all operational aspects needed for the daily implementation of programs, close cooperation with the financial department.
• Oversee and draft contracts with close cooperation with the procurement department; maintaining a preferred vendor and service providers database.
• Work with program teams to ensure operation processes are processed effectively; assistance in events organising and documents workflow.
• Manage office, parking and apartments leases and facilities.
• Manage the operational budget.Coordinate closely with the Country Security Manager to ensure all operational functions are taken into account.
• Supervise 2 subordinates.
• Supervise drivers.

• Coordination of aircraft parts and material supply
• Administration of all types of relevant documentation
• Communication with company carriers, suppliers and Customs agents
• Control of prices and terms of supplied aircraft parts

• Managing correspondence, incoming calls, cleaning services, courier services
• Arranging meetings, control meeting-rooms, meeting visitors
• Arranging trips and accommodation, visas support
• Providing support for top management of Karbon Group of companies, departments within the company
• Managing office supply, budget planning
• Assisting in hiring process, corporate events organizing, vaccination campaign
• Personal errands