Віддалена робота
Executive Assistant to the CEO
Віддалена робота
Повна зайнятість
Remote job
Flexible schedule
Friendly environment
We are a high-tech software development company seeking a qualified and motivated Executive Assistant to join our team for a remote job. Your main task will be to provide support to the company’s management. The schedule will be shifted closer to the afternoon.
Requirements:
- English independent user (C1 — Advanced and higher)
- Anticipate needs and complete tasks without being asked
- Verbal & written communication — ability to communicate in a proper, logical, effective way; positive attitude while interacting with colleagues, clients, guests and etc.
- Accurate and detail-oriented
- Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Docs
- Travel arrangements — familiar with airfare search sites, online accommodation marketplaces; visa application process
- Planning & Scheduling skills
- Ability to prioritize tasks with strong attention to detail
- Leadership skills
- Social skills
- Communication skills
Areas of accountability
1. Organization of operational processes
- Handling a wide variety of administrative tasks and organizational issues: scheduling and organizing face-to-face meetings, online meetings, business trips, etc.
- Organization of a productive and comfortable work schedule.
- Execution of the routine/small/office/controlling tasks given by the supervisor.
2. Time management
- Creating and scheduling the supervisor’s schedule, prioritizing meetings, and tracking schedules.
- Fixating tasks and reminding the supervisor of them, informing about deadlines, meetings, trips, and other events.
- Optimal organization of the director’s working day.
3. Travel support
- Making travel arrangements for the manager’s business trips (visas, train and air reservations, transfers, hotels).
- Planning the executive’s monthly, quarterly, and annual business trips and submitting them to the Travel Manager for budgeting.
- Organizing the logistics of flights.
4. Communication and project support
- Communicating with clients/partners of the manager: coordinating meeting dates/times/locations.
- Arranging and as required, direct participation in on- and off-site meetings as requested by the supervisor, taking minutes of meetings.
- Maintaining business correspondence (to a fairly large extent — in English).
- Communicating with company employees as requested by the supervisor.
- Providing support for projects not directly related to the core business: charitable projects, projects for university students, etc.
5. Other
- Execution of personal orders of the manager: making appointments for medical examinations, self-care, etc.
We are waiting for your CV only in English
Viktoriia
AltexSoft Перевірена
IT - розробка програмного забезпечення Сайт компанії
