Finance Officer

FHI 360 is a US-based NGO dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions.  FHI 360’s Crisis Response team is responding to the humanitarian emergency in Ukraine through an integrated health and protection program focused on decreasing morbidity and mortality among the conflict-affected population.  For more details, visit our website: www.fhi360.org  

POSITION OVERVIEW  

The Finance Officer will support the finance team in coordinating financial operations of the project to ensure its fiscal well-being. S/he will be responsible for financial recording, processing payments and documentation ensuring compliance with FHI 360 policies and donor/government regulations using sound financial management principles. S/he will operate various financial system applications, including Global Finance and Administration System (GFAS), for recording financial transaction.

KEY RESPONSIBILITIES AND DELIVERABLES

• Maintain accounts records and ensure payments are allocated to the correct project code and budget line.
• Track outstanding project related advances to ensure everything is cleared within the deadline established in Ukraine Finance manual. Repot any delays in clearance to Senior Finance Officer 
• Ensure that shared costs are allocated appropriately across projects through SMAC.
• Ensure timely and accurate processing of vendor invoices and field transactions. 
• Ensure that all payments are compliant with Ukraine Tax Code and tax withholding requirements.
• Track all VAT payments incurred by the project and ensure that it is recorded correctly in GFAS.  Assist in developing and revising, as needed, FHI 360 templates and trackers. 
• Confirm that payment packages are compliant with FHI 360 Ukraine policies and procedures, including Finance, HR, and Procurement.
• Ensure that all transactions are booked daily into the accountancy system GFAS in accordance with guidelines. 
• Ensure that proper authorization has been obtained before any payment takes place.
• Ensure that all vouchers are properly coded in GFAS (project no., budget line and G/L account), stamped and filed. 
• Assist Senior Finance Officer with tracking all outstanding commitments and completing field accruals sheets. 
• Maintain a proper and transparent filling system of all documents related to finance. Ensure that all scanned files are of quality and in a readable format. 
• Confirm availability of funds before authorization of project expenditures.
• Flag any concerns on financial reporting to the Senior Finance Officer and Associate Director, Finance. 

DESIRED QUALIFICATIONS

• University degree in Finance, Accounting, or a similar subject area 
• 3-5 years of experience providing Finance related responsibilities.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS /Payroll systems. 
• Vocational or specialized training desired.
• Prior work experience in a non-governmental organization (NGO) desirable
• Advanced skills in MS Excel required and major financial accounting and reporting software (Deltek Costpoint and/or MS Navision or equivalent) preferred. QuickBooks knowledge helpful. 
• Fluency in Ukrainian and excellent English languages

Please email your CV and cover letter to  Отправить резюме   with ‘Finance Officer – [Kharkiv]’ in the subject line.

Candidates with disabilities are encouraged to apply