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Работала в 8 компаниях   24 года

Другое, Услуги для бизнеса - другое, Промышленность и Производство

Executive assistant (Canada based)

NASA CORP

Другое

3 года 8 месяцев

06.2022 - по настоящее время

  • Manage daily executive support functions with high attention to detail and discretion.
  • Screen, organize, and prioritize 100+ emails and phone inquiries weekly; draft clear and professional correspondence on behalf of the president.
  • Verify, scan, and organize credential documentation, including diplomas, licenses, and training certificates.
  • Schedule and coordinate client certification exams while maintaining accurate records.
  • Introduced AI-powered tools (e.g., ChatGPT Plus) for drafting internal communications, reducing turnaround time by 30%.
  • Consistently recognized for reliability, efficiency, and professionalism.

Administrative Assistant

NASA CORP

Другое

1 год 10 месяцев

08.2020 - 05.2022

  • Supported executive operations during international expansion, ensuring smooth communication and document flow.
  • Tracked project milestones, prepared reports, and supported business development initiatives.
  • Submitted and reconciled expense reports with 98% accuracy.
  • Prepared board-level reports and monitored business performance metrics.

Administrative Assistant

NASA Corp

Другое

1 год 5 месяцев

02.2019 - 06.2020

  • Handled documentation, filing, and invoice distribution with accuracy and efficiency.
  • Supported vendor and internal correspondence to ensure smooth daily operations.

Administrative Assistant & Interpeter

NASA CORP

Другое

5 лет 1 месяц

01.2014 - 01.2019

  • Provided assistance to a non-English speaker across a range of activities • Organized and scheduled appointments
  • Managed emails
  • Developed and maintained a filing system and contact lists
  • Submitted and reconciled expense reports

Business Owner – Translation & Administrative Services

Drozd Corp.

Другое

15 лет 6 месяцев

08.2003 - 01.2019

  • Founded and managed a translation services company providing certified written and oral translation (English–Russian–Ukrainian) for business and individual clients.
  • Delivered legal, technical, and corporate translations, including contracts, court documents, immigration papers, and business correspondence.
  • Provided interpretation services in face-to-face meetings, phone calls, and web conferences for international clients.
  • Offered Apostille and notarization support for legal and corporate documentation.
  • Coordinated with foreign embassies, consulates, and government institutions on behalf of clients to ensure proper documentation and compliance.
  • Retained by Damen Shipyards (Netherlands) for on-site interpreting, technical translation, and coordination with port authorities.
  • Managed all aspects of business administration, including client acquisition, scheduling, invoicing, and record-keeping.
  • Built and maintained long-term relationships with clients across Canada, USA, UK, and the European Union.

Administrative Assistant to Surveyor

EMD PROPERTY

Услуги для бизнеса - другое

9 месяцев

05.2014 - 01.2015

  • Provided day-to-day administrative support, ensuring smooth office operations.
  • Handled paperwork, filing, and organized project documentation.
  • Assisted in preparing survey reports and maintaining accurate records.
  • Entered data, performed basic calculations, and updated forms for property and project evaluations.
  • Ensured accuracy and consistency in report formatting and document submission.

Interpreter & Administrative Support

DAMEN Shipyards (Netherlands) Sea of Azov Operations

Промышленность и Производство

1 год 5 месяцев

02.2013 - 06.2014

  • Provided specialized interpretation (English–Russian–Ukrainian) during ship handling operations, including helm and engine orders.
  • Accurately conveyed technical instructions for equipment maintenance and repair to ensure safety and operational compliance.
  • Coordinated delivery and logistics of spare parts, machinery, and specialist equipment for tug fleet and dredging operations.
  • Organized business meetings, travel arrangements, and on-site support for visiting foreign staff and engineers.

Executive Assistant / Interpreter & Translator

YAKUSHEVA Corp

Другое

1 год 9 месяцев

01.2002 - 09.2003

  • Provided professional written and oral translation (English–Russian–Ukrainian) for legal, business, and technical documents as well as face-to-face meetings.
  • Delivered simultaneous and consecutive interpretation for private clients, including negotiations and official visits.
  • Supported executive-level administration by drafting correspondence, preparing business documentation, and maintaining organized filing systems.
  • Assisted with project coordination, scheduling, and client communications to ensure timely delivery of translation services.
  • Acted as substitute for the Director during absences, managing daily operations, supervising staff, and resolving client inquiries.
  • Prepared invoices, monitored payments, and ensured accurate record-keeping of client projects.
  • Coordinated with notaries, legal offices, and government institutions to process documentation requiring certification or Apostille.

Ключевая информация

Skills:

  • Office Administration & Executive Support
  • Confidential Document Handling
  • Expense Reporting & Invoicing
  • Report Preparation & Board Documentation
  • Problem Solving & Time Management

Productivity & Collaboration Tools:

  • Microsoft Office 365 (Microsoft 365): Outlook, Word, Excel, PowerPoint, OneNote, Teams, Share Point
  • Google Workspace: Gmail, Google Docs, Sheets, Slides, Drive, Meet
  • Apple iWork: Pages, Numbers, Keynote
  • Other Tools: Slack, Zoom, Canva, Adobe Acrobat, Notion

Училась в 2 заведениях

Verified International Academic Qualifications (WES)

Canadian Equivalency: Bachelor’s & Master’s Degree

2022

Mariupol State University of Donetsk National University

Master’s Degree in English Language & Literature, Greek Language (1996–2001)

2001

Владеет языками

Английский

свободно

Может проходить собеседование на этом языке

Может проходить собеседование на этом языке

Русский

свободно

Украинский

родной

Курсы, тренинги, сертификаты

Full Stack Digital Marketing Manager

2021

  • Marketing strategy
  • Target audience
  • CEO
  • Analytics
  • Email Marketing
  • Chat-bots
  • Google Ads

Secretary / Office Manager Training

1995

  • Training in office administration, professional business documentation, and correspondence.
  • Developed skills in document preparation, record management, and professional typing.
  • Gained practical knowledge of administrative support functions and workplace organization.

Дополнительная информация

Driving License

Full clean driving license

Особисті якості

Resourceful and tech-savvy Executive Assistant with 10+ years of progressive experience supporting senior executives and managing administrative operations. Skilled in documentation, client coordination, and digital productivity tools. Known for enhancing efficiency, handling confidential matters with discretion, and providing proactive solutions that enable leadership to focus on strategic priorities.

Interests & Hobbies

  • Language learning and cross-cultural exchange
  • Cooking and exploring international cuisine
  • Photography and digital design
  • Community volunteering and mentoring newcomers

Maryna

Executive assistant

Киев

3 000 $

48 лет

неполная занятость, проектная работа

Характер работы: удаленная работа, гибридная

Обновлено 1 месяц назад