Responsibilities:

• Car fleet management - 130 cars, 4 leasing companies, 4 legal entities.
• Tendering process

Achievements:

• Developing a systematic approach to fleet operations.
• Implementation of a procedure for the use of company cars.
• Systematisation of transport procurement. Reducing fuel suppliers. Transfer of volume to a single supplier. Obtaining more favourable terms and conditions. Savings on procurement - 5%.
• Fleet safety activities: trainings, overspeeding control.
• Reduce vehicle costs by 15% by controlling vehicle repairs.
• Implementation of a vehicle accounting system (repairs, leasing payments and other costs).

Logistic Company Providing outsourcing for logistics service: Address delivery with accurate time frames. Our crews ensure a full delivery cycle to the customer’s address including the rise to the floor. More than 200 addresses per day. Intercity freight transportation. Our fleet transport goods throughout Ukraine in 24 hours. Warehouse service. We complete, sort and ship cargo in the time indicated by our customers.

60 Subordinates (30 drivers, 4 accountants, 4 expeditors, 20 loaders, 2 warehouse specialists).

Responsibilities:

• Company management.
• Determining the cost and profitability of various business lines.
• Finding and negotiating with clients.
• Implementing procedures, job descriptions for departments.

Achievements:

• Optimisation of departmental performance. As a result, staff reduction – 5%.
• Reduced complaints by 15% by implementing controls during loading/unloading and delivery of goods.
• SLA – 98%.

• Managing car fleet department
• GPS project implementation for sales representatives (plan/fact analysis of SR visits , mileage reducing -17%)
• Centralization of car fleet related purchases
• Car Fleet staff reduction via outsourcing car fleet related functions: car registration, sale, car delivery from town to town etc
• Formation of the global purchasing system for car fleet needs. Example: searching suppliers (tires and delivery all over Ukraine) for more than 300 cars. Result: one supplier-importer with comfortable and cheap delivery service. Cost reduction - 25%.
• Output of function "Delivery/service/storage of trade equipment " for outsourcing. Result: all vehicles were sold,withdrawal of staff - 45 employees, development and implementation of centralized orders collection system via mobile applications. Transparent pricing from logistics operator for service. Variable costs depending on the seasonality or change in volumes
• Development and implementation of Car fleet database. Result: time reduction ( approx 30%) for preparation of printed forms and reports. Automatic fuel write-off via mobile application

Outsourcing project:

• Managing of Department
• Transfer of Logistics department functions to 3 PL operators
• Searching 3 PL operators that fit Company's requirements for execution of Client's delivery service allover Ukraine.
• Transfer organization of employees moving from Company's staff to staff of 3PL operator
• SLA control activities.
• Organizing of 3PL dispatch division.
• Transfer organization of car fleet functions (cars) to third party
• Implementation of orders accounting software for address delivery and its following handover to 3PL operators. Budget holder for external suppliers department
• Coordination of purchasing department activities
• Organizing tender processes in the department
• Implementation of cost optimization activities

• Planning of goods availability (stock control)
• Shipping organization (international and local)
• Managing logistics third party suppliers
• Managing warehousing needs (including warehouse organization, goods transit and distribution)
• Coordination of timely processing of customer orders
• Managing of customs brokers
• Organization of subordinates
• Ensuring timely availability of goods on the stock.

Car Fleet Manager

• Managing 4 employees and 10 entrepreneurs in car fleet department
• Budget holder (including Car Fleet budget of Caucus and Moldova) for car fleet department. Quarterly and annual budget planning.
• Compensation package for drivers.
• Managing leasing process of more than 300 cars. Financial evaluation and administrative documentation.
• Developing and implementation of Fleet Safety Motivation program for merchandisers.
• Conducting Fleet Safety trainings for merchandisers in regions.
• Organizing tender processes in the department.

Main achievements:

• Decreasing of fuel purchasing costs more than 20%.-
• Introduction and control of individual and team fleet safety motivation program. As a result decreasing of accidents -25%.
• Introduction of GPS project. As a result - decreasing of overmileage and decreasing of costs for overmileage and uncovered maintenance by leasing contract.
• Optimization of car fleet inside processes. Car Fleet Activities became more effective.
• Conducting a leasing company tender. As a result - transferring more that 300 cars without interruption and in time.

• Organisation of registration of car fleet in annual motor vehicle technical inspection at The State Motor Vehicle Inspectorate (SMVI) bodies.
• Registration of automobiles in MREO.
• Organisation of tenders for choosing suppliers of fuel, automobiles and repair parts.
• Fuel accounting, compilation of fuel reports.
• Nation-wide organisation of truck fleet fuel fill-up by means of electronic smart-cards, dealing with major fuel operators.
• Organization of check-up and repairs for company car fleet.
• Communication with insurance companies and accidents execution (if applicable).
• Control of leased vehicles (insurance, repairs, fuel, test-drive etc.)
• Shipment organization to regions. Coordination with forwarding companies.

Main achievements:

• Introduction of database for car fleet department. Result: quick compilation of different reports and more effective control of expenses.
• Providing more effective control of car maintenance.Result - decreasing of maintenance costs.
• Organization of employee's transfer from subway station to Company's office.
• Reregistration of car fleet to one address. Result - more convenient work with state authorities (GAI, MREO, etc).
• Organization of effective loading and shipment of cargoes to regions. Result - decreasing of downtime, costs and more effective work of sales department.