RESPONSABILITIES: acting as a first point of contact, dealing with emails and phone calls, organising meetings and appointments, often controlling access to the manager/executive booking and arranging travel, transport and accommodation organising events and conferences, reminding the manager/executive of important tasks and deadlines, compiling and preparing reports, presentations and correspondence, managing databases and filing system simplementing and maintaining procedures/administrative system liaising with staff.

Assist in proactively managing the group mailboxes. Clear understanding of client and supplier responsibilities.Be involved in all aspects of provision, planning and management of maritime transits.Assist in the coordination of all transits under the direction of the Operations Managers. Team Requests and Mobilizations, to include booking and issuing of: • Flights • Visas • Op Orders • Annex D’s • Team and Weapons details • Flag State Approval documents • Assembly of Team and Weapons details • Prepare draft client invoices and contracts on behalf of Commercial Managers.

Responsible for the prompt preparation of drinks accordingly tothe standard recipes;

Manage an efficiently operated bar shift that is in accordance with the agreed standards and regulations

Independently handling of administrative assignments related to invoices and payments;

Travel planning;

Tracking of payments, incoming and outgoing;

Raise customer invoices, post supplier invoices, post cash receipts, and payment.