• Administrative Support: managing calendar, scheduling meetings, and organizing travel arrangements.Plan and organize any necessary reservations for personal trips;?
• Communication Management: Handle all incoming and outgoing communication, including emails,phone calls, and correspondence;?
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes,and ensuring follow-up on action items;?
• Research and Reporting: Conduct research, compile data, and prepare reports or presentations asrequested by the Head of NGO;?
• Event Planning: Coordinate and manage events, meetings, and conferences, including booking venues,arranging catering, and organizing logistics;?
• Financial Management: Assist with personal budgeting, expense tracking, and bill payments;?
• Personal Requests: Assist with personal shopping needs, including purchasing gifts, clothing, andschedule and manage medical appointments, hiring personnel, coordinating repairs or maintenanceservices;
• HR duties: Creating and implementing an L&D program.

HR duties:

• Recruitment;

• Creation of an Adaptation program under the guidance of HRD;

• Development and support of corporate culture;

• Onboarding and integration of new employees;

• Administration of internal English lessons;

• Management of various internal communications;

• Organization of corporate events, team buildings, internal events;

• Updating of the company website and keeping it relevant.

PA duties:

• Planning and coordination of the CEO’s working day;

• Arrangement of business and personal trips (hotels, ticket ordering, visa document preparation) within Ukraine and abroad;

• Documentary workflow in 1C:Enterprise;

• Preparation and organization of business meetings, negotiations;

• Control over the execution of CEO's orders;

• Drawing up and maintaining schedules for diverse events;

• Written and oral communication with colleagues, partners, external companies;

• Personal requests;

• Annual budgeting;

• Ordering of branded products;

• Purchasing of corporate gifts for clients and partners;

• Tendering.

• Organization of the Partner’s working day;
• Arrangement of business and personal trips;
• Written and oral communication with colleagues, partners, external companies;
• Registration for Ukrainian and international conferences;
• Organization of formal and informal practice meetings.

• Organization of business trips;

• Registration at international congresses, seminars, etc.;

• Organization of meetings (searching for locations, equipment, catering, etc.);

• Administrative work (ordering flowers, meeting guests);

• Preparation of documents for the charitable activities of the company, document workflow;

• Personal requests of the head of the department.

• Booking hotels in Ukraine and abroad;

• Documentary workflow;

• Outsourcing of information from other departments (air tickets, railway tickets, visa, MICE);

• Billing and payment control;

• Organization of transfers;

• Control of the organization of corporate events (conferences, business meetings);

• Organization of business trips according to the travel policy and budget of the company.