• Managed relationships with third-party fund administrators, auditors, and legal counsel for annual audits.
• Facilitated capital calls, and quarterly financial reporting to Limited Partners.
• Oversaw firm-wide operating budgets, tracking expenses, payroll, vendor contracts, and software subscriptions.
• Led planning and execution for major firm events, including Annual General Meetings.
• Responsible for external communications and helping to shape the Fund’s external voice and digital presence including LinkedIn posting.

• Oversaw daily operations and administrative processes to ensure smooth functioning of HR, IT,Finance, and Office Administration.
  Managed cross-functional support teams, ensuring clear communication, accountability, andhigh-quality service delivery across departments.
• Supervised HR operations including recruitment, onboarding, documentation, and compliance withUkrainian labor legislation.
• Coordinated IT operations, ensuring reliable infrastructure, data protection, and collaboration withcorporate IT teams.
• Oversaw local finance and accounting processes in cooperation with external and internal partners,ensuring timely reporting and compliance.
• Directed administrative functions including office management, vendor relations, and facilitymaintenance.
• Managed the business travel function - established processes, supervised travel documentation, andensured compliance with internal policies.
• Supported internal process optimization, documentation, and communication between departments.

• Administrative Support: managing calendar, scheduling meetings, and organizing travel arrangements.Plan and organize any necessary reservations for personal trips;?
• Communication Management: Handle all incoming and outgoing communication, including emails,phone calls, and correspondence;?
• Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes,and ensuring follow-up on action items;?
• Research and Reporting: Conduct research, compile data, and prepare reports or presentations asrequested by the Head of NGO;?
• Event Planning: Coordinate and manage events, meetings, and conferences, including booking venues,arranging catering, and organizing logistics;?
• Financial Management: Assist with personal budgeting, expense tracking, and bill payments;?
• Personal Requests: Assist with personal shopping needs, including purchasing gifts, clothing, andschedule and manage medical appointments, hiring personnel, coordinating repairs or maintenanceservices;
• HR duties: Creating and implementing an L&D program.

HR duties:

• Recruitment;
• Creation of an Adaptation program under the guidance of HRD;
• Development and support of corporate culture;
• Onboarding and integration of new employees;
• Administration of internal English lessons;
• Management of various internal communications;
• Organization of corporate events, team buildings, internal events;
• Updating of the company website and keeping it relevant.

PA duties:

• Planning and coordination of the CEO’s working day;
• Arrangement of business and personal trips (hotels, ticket ordering, visa document preparation) within Ukraine and abroad;
• Documentary workflow in 1C:Enterprise;
• Preparation and organization of business meetings, negotiations;
• Control over the execution of CEO's orders;
• Drawing up and maintaining schedules for diverse events;
• Written and oral communication with colleagues, partners, external companies;
• Personal requests;
• Annual budgeting;
• Ordering of branded products;
• Purchasing of corporate gifts for clients and partners;
• Tendering.