Purchasing Agent with Vendor AP and AR Responsibilities
Exelegent is a professional services company that specializes in healthcare compliance and information security. We're headquartered in Freehold, NJ with a technology development data center and lab in Newark, NJ and a 24/7 NOC, call center, and R&D team in L’viv, Ukraine.
We are seeking a motivated and detail-oriented Purchasing Agent to join our team. This role is crucial in ensuring efficient procurement processes and managing vendor relationships, as well as handling accounts payable and accounts receivable functions for both internal needs and customer purchases.
The Purchasing Agent will be responsible for sourcing and procuring goods and services required by the company and our customers, negotiating contracts, and managing vendor relationships. Additionally, this role will handle vendor accounts payable and accounts receivable, ensuring accurate and timely processing of transactions.
Key Responsibilities:
Purchasing Agent:
- Identify and evaluate potential suppliers, negotiate contracts, and establish strong vendor relationships.
- Review and process purchase requisitions and orders for both internal and customer needs.
- Monitor inventory levels and manage stock replenishment.
- Conduct market research to stay updated on industry trends and pricing.
- Ensure compliance with company policies and procedures in procurement activities.
- Coordinate with the sales and customer service teams to manage customer orders and procurement needs.
Vendor Accounts Payable:
- Process and verify vendor invoices, ensuring accuracy and proper authorization.
- Prepare and execute payment runs, ensuring timely payments to vendors.
- Reconcile vendor statements and resolve discrepancies.
- Maintain accurate and organized records of all accounts payable transactions.
- Communicate with vendors regarding payment status and inquiries.
Accounts Receivable:
- Generate and distribute customer invoices.
- Monitor and follow up on outstanding receivables.
- Apply payments and reconcile accounts.
- Address customer inquiries and resolve billing issues.
- Prepare regular reports on accounts receivable status.
Qualifications:
- Bachelor’s degree in Business Administration, Finance, or a related field preferred.
- Proven experience in purchasing/procurement, accounts payable, and accounts receivable.
- Strong negotiation and communication skills.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Excel, Word) and accounting software.
- Ability to work independently and as part of a team.
- Strong analytical and problem-solving abilities.
- English - upper intermediate level
Benefits:
- Competitive salary
- Working remotely or at the comfortable office
- Friendly team;
- Paid time off and holidays
- Opportunities for professional development and growth
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