Support Services Manager, менеджер адміністративного відділу

We are looking for a Support Services Manager who is experienced enough to be (under the supervision of the Field Coordinator) accountable for the overall management of our Dnipro office support department, including:

• financial,
• administrative,
• legal records,
• management of the base, as well as the logistics department.

Financial, budgetary and accounting management

• Accountable for all aspects of finance, including budgetary and accounting elements, including the base cash flow.
• Participate and validate the preparation of budgets and financial reports, and contribute to external audits if necessary.
• Supervise all base budgets, proposals, financial reports, monthly accountancy closure, and cash flow forecasts in collaboration with the financial coordinator.

Administrative and legal management

• Ensure that TGH follows Ukrainian and local laws.
• Ensure timely salary payment.
• Ensure all Tax and Pension liabilities are paid to the respective bodies monthly before the due date.
• Provide specialized training sessions to the Administration team on finance, and logistic procedures.

Logistics

• Ensure internal and donors' logistic processes and procedures are in place and followed.
• Accountable for systems that mitigate risks from corruption.

Representation

• Represent TGH Ukraine in its relations with partners, authorities and different local players in the financial, administrative, legal, logistic, and compliance areas.
• In collaboration with the Field Coordinator, ensure the link with the interlocutors (donors, banks, suppliers…).

Coordination

• Ensure with the Program Manager that the coordination with the program team on budget follow up and forecast is taken place regularly.
• Coordinate financial, administrative and logistic & legal aspect of the base.
• Ensure the coordination of the support and operational team for the preparation and during the process of audits.
• Support the finance and logistic officers in their duties and responsibilities.

Expected skills and experience:

• University degree in Logistics/IT/Economics/Administration/Business Management or any other related subject.
• Experience working in a similar position.
• At least 1 year of management experience, leading a team to deliver quality projects
• Administrative degree
• Good knowledge of Ukraine’s administrative rules
• A high level of written and spoken English and Ukrainian
• Excellent Computer skills

What we propose:

• Constant professional education and growth
• Health and life insurance for you and your nuclear family (spouse and children)
• Coverage of individual psychological sessions
• Office in the city centre
• Comfortable shelter with a stable Internet connection and convenient for work
• Team-buildings