Асистент/-ка з логістики (Logistics Assistant)

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

Assignment

The Logistics Assistant at ACTED is a supporting role responsible for overseeing and managing various aspects of logistics operations within the mission. The individual will be responsible for supporting the logistics department in the Sumy region, most particularly for transportation and accommodation within Ukraine, according to pre-existing processes.

Main Duties and Responsibilities:

1. Procurement Planning and Supply Chain Management
   • Enhance existing procedures to align with international best practices, donor requirements, and audit findings.
   • Facilitate information exchange with other departments to optimize service delivery and program success.
   • Ensure overall compliance with procurement procedures.
2. Stock Management
   • Maintain accountability for all inventories across the mission.
   • Supervise the IN & OUT processes at mission storage facilities.
   • Ensure adherence to stock management procedures.
3. Fleet and Travel Management
   • Supervision of a team of drivers 
   • Travel planning and managing in the region
   • Support with accommodation for staff within Sumy
4. Assets and Property Management (including premises)
   • Safeguard and optimize the use of all ACTED assets and property within the mission.
   • Supervise maintenance and repairs of these resources.
   • Ensure overall compliance with assets, property, and premises management procedures.
5. Reporting
   • Responsible for meeting all reporting requirements within respective sub-departments, country management team, HQ, and donor requirements within the FLATS process.
6. Office Management
   • Oversee the overall functionality of ACTED offices in the designated area.

Experience and skills

Educational Qualifications:

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field. A Master’s degree or professional certifications in logistics/supply chain management is a plus.

Experience:

• Minimum of 6 months of progressive experience in logistics, procurement, and supply chain management, preferably in the humanitarian or development sector.
• Experience in managing logistics operations, including stock management, asset control, fleet management, and IT/telecommunications.

Technical Skills:

• Proficiency in using relevant software and systems for logistics management.
• Proficiency in using Microsoft Office software
• Knowledge of Ukrainian Labor Law and other relevant regulations.

Soft Skills:

• Exceptional organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Excellent interpersonal skills, including the ability to work collaboratively in a multicultural environment.
• High level of integrity, confidentiality, and attention to detail.
• Good written and verbal communication skills in English; 
• Additional Requirements:
• Flexibility and willingness to work in challenging and insecure environments.
• Commitment to humanitarian principles and understanding of humanitarian operations.

These requirements and skills are tailored to ensure that the candidate possesses the necessary expertise, experience, and personal qualities to effectively manage logistics operations, contribute to program success, and navigate challenges within the ACTED mission in Ukraine.

Увага! Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.

Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”