Shelter Officer (Area level)

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

Project Implementation Follow-up

• Work with Senior Shelter Engineer in Area to ensure that implementation of Shelter activities is effective and align with planned.
• Organize field trips to Shelter Assistants according to security and logistic procedures.
• Ensure that each member is aware of security issues, policies, SOPs and they follow them accordingly.
• Track progress of activities in line with workplan, project indicators and take appropriate steps with Shelter Deputy PC, AC/BM to adjust project activities if needed.
• Under the coordination of the Deputy Shelter PC with support of AC/BM, engage with local communities and other stakeholders to ensure the beneficiaries are listened to and engaged in the programming process.
• Coordination in local level with humanitarian actors and ensuring that duplication and possible referral mechanism are included in implementation process.
• Lead on organizing awareness sessions and relationships with local authorities. 
• Ensure appropriate beneficiary documentation is collected and retained. 
• Lead in the identification and verification process for beneficiary selection. 
• Lead on the accountability and adaptability mainstreaming with particular focus as a primary interlocutor with affected population and beneficiaries applying listening strategies and mindfulness in behaviour. 
• Identify cases for referral to other agencies/service providers.
• Respond to beneficiary complaints in accordance with the accountability complaints and feedback mechanism. 
• Work with MEAL team, oversee beneficiary selection process and provide feedbacks.
• Work with MEAL team, ensure PDM activities are implemented in a timely way.
• Participate in the baseline and end line surveys.
• Jointly with Senior Shelter Engineer lead on the development of Shelter Risk Assessment including collecting information in targeted areas. 
• Proactive planning and coordination with logistics and field teams.
• Ensure that Shelter projects target the most vulnerable and that beneficiaries are selected in line with the Shelter programs targeting criteria, ACTED criteria and donor guidelines.
• As a result of the assessments, assist with identification of specific project locations, design and implementation of appropriate Shelter interventions with coordination with Deputy Shelter Manager.
• Participate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation.
• Jointly with Deputy Shelter Manager regular update the work plan, output tracker, PMF and other documents relevant for effective project management
• Carry out other duties as requested by Shelter PC and the AC / BM

External Relations

• Jointly with Deputy Shelter Manager facilitate communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation.
• Jointly with Deputy Shelter Manager cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings.

Administration/HR

• Manage Shelter Assistant in the Area for Shelter related activities in cooperation with Deputy Shelter Manager 
• Participate in the recruitment of Shelter Assistants (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews, etc) 
• Ensure that Shelter Assistant in the Area understand and are able to perform their roles and responsibilities.
• Ensure that each member is aware of security issues, policies, SOPs and they follow them accordingly.
• Follow-up the work plans and day-to-day activities.
• Ensure capacity building of project staff and transfer key skills.
  • Ensure a positive working environment and good team dynamics.
  • Undertake regular appraisals of staff and follow career management.
  • Manage interpersonal conflicts.

Quality Control

• Ensure lessons learned are documented, shared and reflected in project planning and decision making.
• Jointly with Deputy Shelter Manager advise on, and assist with, project reviews conducted by AMEU.
• Ensure quality control, analysis of added value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development.
• Identify and analyze gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to Deputy Shelter Manager / Area Coordinator 

Reporting

• Prepare project data reports and assist Deputy Shelter Manager in project proposals and periodic reports.
• Provide regular and timely updates on progress and challenges to supervisors and other team members.
• Contribute to drafting of (internal and external) project progress reports, ensuring the quality and accuracy of information provided.

Experience and skills

• Bachelor’s degree in business administration / economics / similar field or relevant practical experience.
• Experience in the use of computer and office software packages (MS Word, Excel, etc.)
• Good knowledge of use of Excel spreadsheets. 
• Commitment to high quality adaptive and accountable humanitarian programming 
• Fluent Russian and Ukrainian
• Preferred requirements:
• Prior experience in Shelter / Cash programmes
• Experience in the use of database packages (e.g. Access) 

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Комфортний офіс у центральній частині міста;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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