Compliance Officer / Фахівець з комплаєнсу

Polish Humanitarian Action (PAH) is currently looking for Compliance Officer to support PAH activities aimed to enhance localization effort.

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization which since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 46 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, as well as Nutrition and Education, PAH concentrates its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.

PAH has been present in Ukraine since August 2014 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, elderly and single mothers, working in the sectors of food security protection and livelihoods. PAH Ukraine is currently expanding programming from humanitarian to both early recovery and development-oriented interventions that provide sustainable livelihoods opportunities to the affected population.

For more information, please refer to Homepage - Polska Akcja Humanitarna

Job Description – Compliance Officer

Job Title: Compliance Officer

Reports to: Compliance Manager

Duty Station: Kyiv

Contract Type: Project-funded

Duration: Full-time, 12-month fixed-term contract with a 3-month probation period

Start date:  April 2026

Role Purpose

The Compliance Officer supports day-to-day monitoring and implementation of compliance controls across operations, finance, procurement, and partner activities. The role provides practical oversight to ensure procedures are consistently followed and documentation meets donor standards and support practical, day-to-day compliance in humanitarian operations, enabling timely implementation while identifying and preventing risks at an early stage .

Key Responsibilities

1. Monitoring and Internal Controls

• Conduct routine compliance checks of procurement, finance, HR, and logistics files.
• Review transactions and documentation for adherence to SOPs.
• Track compliance issues and corrective actions.
• Apply a risk-based and proportionate approach to compliance checks, taking into account operational constraints in frontline contexts.
• Flag compliance risks early and propose practical corrective actions in coordination with relevant departments.

2. Partner Compliance Support

• Assist in partner due diligence and monitoring visits.
• Review partner reports and supporting documentation.
• Support partner training on compliance procedures
• Support compliance monitoring of local and grassroots partners involved in direct implementation.
• Contribute to partner capacity strengthening by providing hands-on guidance rather than purely control-oriented oversigh

3. Documentation and Reporting

• Maintain compliance trackers and risk logs.
• Prepare periodic compliance summaries for management.
• Support audit preparation and evidence collection.
• Ensure documentation supports transparency, accountability, and informed management decision-making.

4. Policy Implementation

• Provide on-the-job guidance and reminders.
• Flag deviations or potential risks early.
• Provide practical, field-oriented guidance on policies and SOPs, adapting explanations to staff roles and operational realities.

5. Capacity Building

• Support trainings and orientations on compliance practices. 
• Support onboarding and refresher trainings on compliance for staff and, when relevant, partners.
• Promote a culture of shared responsibility for compliance across departments.
• romote internal ownership of controls within departments.
• Bachelor’s degree in finance, administration, law, or related field.
• 3–5 years’ experience in NGO operations, audit, or compliance roles.
• Experience working with donor-funded projects preferred.
• Strong documentation and analytical skills.
• Experience working in humanitarian or emergency contexts is an asset.
• Ability to communicate compliance requirements clearly and constructively to non-compliance specialists .

Core Competencies

• English - fluent/upper intermediate, Ukrainian - fluent
• Attention to detail
• Analytical mindset
• Integrity and accountability
• Strong organizational skills

What PAH offers:

• Opportunity to gain experience in a professional and flexible international NGO, one of the largest organizations in Central and Eastern Europe.
• Work in a dynamic and motivated team.
• Voluntary medical insurance fully covered by the organization.
• Free English language courses and other opportunities for professional growth.
• Full social benefits package in accordance with Ukrainian legislation.
• Flexible work arrangements.
• Access to confidential psychological support sessions when needed.
• Additional days off in observance of public and religious holidays in Ukraine.

 Equal Opportunities and Non-Discrimination

Our organization adheres to the principles of equality, respect for human dignity, and non-discrimination in accordance with the legislation of Ukraine.

We do not tolerate discrimination based on age, sex, gender identity, marital status, pregnancy, parental status, disability, health condition, race, skin color, ethnic or national origin, citizenship, language, religion or other beliefs, sexual orientation, or any other characteristic.

All candidates are assessed solely on the basis of their professional competencies and alignment with the position requirements.

 Employment of Persons with Disabilities

The organization is open to employing persons with disabilities and ensures equal opportunities to participate in the recruitment process.

If needed, we are ready to:

• provide reasonable workplace accommodation.
• adapt the recruitment process.
• consider flexible working hours or remote work arrangements;
• create safe and accessible working conditions in line with individual needs.

If you require any accessibility accommodations to participate in the recruitment process, please indicate this in your cover letter.

How to Apply

If you are interested in applying for this position, please send us the following documents prepared in ENGLISH:

• Short resume (max. 2 pages) including relevant information on your education and work experience.
• Indication of your availability to start your work for PAH.

 Only shortlisted candidates will be contacted for an interview and/or technical assessment.

Please note: due to the urgency to fill the post, recruitment will be done on the rolling basis, and PAH reserves the right to recruit before the deadline.