Country Finance Manager

Job Title:  Finance Manager

Location:  Ukraine                               

Contract: Fixed Term 12 months

Reporting to:  Country Director.

Managing: 2 Finance Coordinators, 2 Finance Officers.

HelpAge and Strategy 2030 – delivering real impact for older people 

HelpAge International works with partners and a diverse global network of more than 150 organizations across 85 countries, supporting millions of older people to live safe, dignified and healthy lives. Through our partnership and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age. Our work is driven by our desire to deliver real impact for older people, to be inclusive, to work in partnership and to learn from our shared experience. 

Our 2030 strategy Ageing in a Just World sets out how we will work together to shape the future we all share. By working together, we aim to help inspire a movement for change and through ensuring all our work promotes older people’s wellbeing, dignity and voice, we can transform the lives of older people now and in the future. 

As part of our 2030 strategy, we have a continued commitment to inclusive humanitarian action, supporting older people and their families at a time of crisis. 

 Ukraine Crisis 

HelpAge has been present in Ukraine since 2014 and is one of the few INGOs based in country, with a total workforce of 250+ people including staff and volunteers/contractors. As one of the few INGOs with an operational presence in Ukraine, we were able to respond quickly with initial life-saving activities in the Donetsk and Luhansk Regions and a programme to support arriving Refugees in Moldova. Our response work will link to our longer-term strategy for this area.  Our work continues apace with the intention to scale-up assistance in the Central and Western Regions of Ukraine and investigating the option of a further response in Poland. Our response plan includes cash assistance, food distributions, NFI distribution/ health and dignity kits, WASH, Protection and Mental Health and Psychosocial First Aid. 

 Purpose.

 This is the finance position Senior Leadership Team for the Country and required to provide advice and support at a strategic level and in the Ukraine program whose purpose is to maintain the integrity of the Ukraine accounts.  

Ensuring that 

• The accounts are accurate and up to date. 
• There is timely and accurate statutory, donor and corporate reporting.  
• Cash flow is managed at programme and project level. 
• That internal management reports (project management reports, and country management accounts) are produced in a timely manner and that mangers are supported in understanding the reports. 
• Financial systems and controls are maintained and strengthened. 
• Accurate budgets are prepared in accordance with HelpAge and donor requirements. 
• Financial analysis is carried out as required and information is presented in a way that is understood by non- financial experts. 

 Key areas for impact/influence and responsibilities 

 As Finance Manager you will – 

Financial management: -

• Provide accurate, timely, financial information that allows the programme to operate effectively and in alignment with HelpAge financial goals.
• Ensure best financial practice across the programme, identify and resolve any financial management problems and ensure compliance with organisational policies and procedures.
• In collaboration with the Global finance team ensure appropriate resources are budgeted for full cost recovery, prefinancing and co-funding is closely monitored and managed and claims against the projects are promptly submitted and followed with the donors.
• In collaboration with the programme team, assess implementing partner capacity. Support implementing partners remotely and through visits in improving areas highlighted in partner assessments, partners audits or identified during project implementation
• Produce donor financial reports and arrange, coordinate and follow up on project and partner audits 
• Support the establishment of protocols, incentives and coordination, to ensure clarity and efficiency in how the team supports program managers.  
• Ensure compliance with organization and donor accounting and financial reporting requirements 

People Management: 

• Mentor, supervise, and support all finance staff and be accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching, and career development support).
•  
• Promote and facilitate the development of staff and sustainable systems and participate in international cross-fertilization and knowledge exchange among the team.

Let's talk about you 

You will be someone with: 

• A part or full qualification with one of the major accounting bodies 
• Track record of providing strategic financial support to senior management teams
• Strong hands-on experience in working with humanitarian teams and implementing partners in complex international settings
• Strong hands-on experience in dealing with Emergency Programme and humanitarian contexts
• Experience in developing budget proposals, managing donor contracts, preparing and reviewing donor financial reports, coordinating project and partners audits 
• Proven ability to support non-finance staff and managers in reviewing financial information, with coaching and capacity building skills
• Ability to work at strategic level in terms of funding, identifying gaps and risks and providing appropriate solutions
• Strong written and spoken English

 Desirable

• Fluency in Ukrainian and proficiency in English. 
• Experience of working in the not-for-profit sector. 
• Currently based in Lviv

What we offer

• Contract length of 12 months
• Employment contract. 
• Salary in accordance with Help Age National Staff salary scale.
• Private medical insurance.
• 24 days of annual paid leave and other benefits according to the Ukrainian Labor code. 
• Every Friday of each month between April to December is a non-working day. 
• Corporate English course 
• Convenient office location near the city center

At HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older persons and their communities, and to make an impact that matters.

 In addition, as an HelpAge employee you are expected to:

Work collaboratively, building mutual trust and respect, with external organisations and partners to achieve our strategic aims and objectives; being accountable for the work you do together

• Adapt to new directions or opportunities arising within the organization and in your work area; being flexible in your role, constantly using the feedback to learn more and evolve further.
• Lead behavioural and cultural change through embracing a supportive, collaborative and highly inclusive environment where everybody feels supported, respected and engaged
• Extend HelpAge’s reach and impact, by creating and identifying new business development opportunities and building relationships with new partners.
• Lead and promote a culture of including the voices of older people across our support, convening and thought leadership roles, in a way that is transformative, empowering and highly inclusive of those marginalized by gender, economic status, disability and other factors of discrimination.

 Safeguarding

HelpAge International is committed to safeguarding the communities with which we work, our partners, staff and any others who we come into contact with.

Therefore, you will also be responsible for:

Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work.

• Reporting all safeguarding incidents you see, hear, hear about or suspect, using our internal reporting mechanism.
• Complying with all safeguarding framework policies and practices
• Completing mandatory training courses relating to our safeguarding policy framework and complying with HR vetting procedures.

How to apply

Attention! This vacancy is open for Ukrainian citizens only. The closing date for applications is the 15th of September 2024. Please be aware that interviews will be scheduled on a rolling basis until the position is filled, and only short-listed candidates will be informed. If you did not hear from us within two weeks after the application closing date it means your application was not successful. 

At HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older people and their communities, and to make an impact that matters.

HelpAge International is committed to safeguarding all people who come into contact with our work, including older people, at-risk adults, children, and our staff.

We value diversity and inclusion as core to our culture, and we strive to engage and inspire everyone to bring their unique qualities to the workplace.