Assistant/Secretary

Kyiv Resident Office of the European Bank for Reconstruction and Development is looking for an Assistant on a   full-time 23-month short-term contract  .

The Assistant provides administrative support to staff, including travel arrangements and secretarial assistance in project preparation.

The Assistant provides comprehensive high-quality secretarial support to staff from various teams represented in RO and also works in cooperation with service providers (travel agencies, courier companies, etc.)

Accountabilities & Responsibilities

• Support the planning and delivery of high-level visits, events and stakeholder engagements.
• Coordinate information gathering across teams and departments to support management decision-making.
• Maintain team calendars, deadlines and key deliverables, helping prioritize competing demands.
• Support project teams with document management, internal approvals and administrative aspects of project processing.
• Draft, proofread and format correspondence and other business documents to a high standard.
• Travel arrangements for various business trips, including visa arrangements and preparation of ECFs and following up reimbursement process
• Providing administrative support in project preparation/ due diligence/ monitoring: updating projects databases and filing project documents, preparation of contract request forms, communication with TC team
• Maintaining the filing system to ensure instant retrieval of up-to-date information (Project link)
• updating DTM entries as per the OPSCOM minutes and memo;
• OpsCom preparation: video-link organizing.

Knowledge, Skill, Experience and Qualifications

Academic Qualifications

• University degree
• Fluent English and Ukrainian with excellent written and oral communication skills

Experience/Knowledge

• Secretarial and administrative experience essential
• Experience supporting senior managers, project teams or front-office functions in an international organization, financial institution, consulting firm or government institution would be an advantage.
• Good organizational skills, proactive and flexible attitude to work essential.
• Ability   to prioritize own work and to work on own initiative.
• Good communication skills, including pleasant and efficient telephone manner
• Attention to detail and eye for accuracy
• Ability to cope well under pressure
• Ability  to build effective working relationships with clients and colleagues in a multicultural environment
• Conscientious, reliable and flexible with a professional and helpful attitude.
• Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts.
• Willing   to work overtime as and when required, sometimes at short notice.
• Ability to multi-task while remaining calm and professional and a capacity for hard work.
• Excellent interpersonal manner, including tact and diplomacy.
• Ability to exercise judgment on and deal discretely with confidential/sensitive information and data.
• Ability to take on responsibility.
• Excellent time-keeper.

Technical Skills

Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint

If you are interested, please apply by following the link: 

https://jobs.ebrd.com/job-invite/36844/

Closing date for applications    is 19/08/2026