Керівник фінансового департаменту, Finance manager

INTERSOS Ukraine is a subdivision of the International humanitarian organization INTERSOS (Italy).

We provide support to victims of emergencies, armed conflicts and natural disasters with particular attention to the most vulnerable categories: children, women, elderly people, displaces persons, who were forced to flee their homes and moved to safer places and also to those who cannot leave the dangerous regions and are under constant threat.

INTERSOS emergency teams are in Vinnytsia, Poltava, Odesa, Dnipro, Kharkiv and now expand their activities in Mykolayiv and Kherson.

We are opening a vacancy of the Finance Manager (Керівник фінансового департаменту)

Location: Odesa, with business trips 

Duration of the Contract: till 31/12/24 with possibility for extension.

Main Purpose

Manage and supervise the economic and financial management of the mission (accounting, treasury, audit procedures, etc.) in compliance with legal obligations and INTERSOS standards and protocols in order to provide quality, reliable and transparent information on the use and allocation of resources in the mission.

Reporting to:

(Hierarchical): Country Finance Coordinator

Tasks

Accounting and budget

• In case the Organogram does not foresee the Accounting Manager, Is responsible for quality and timely accounting for the whole mission e.g. cash procedures, bank accounts transactions, receipts and supporting administrative and financial documents, electronic data entry, consolidation of overall mission accounting, grants, monthly closing process, bank reconciliation and documents, ensuring strict respect of deadlines and compliance to INTERSOS and donors guidelines, financial standards and procedures

Is the technical reference for any financial management-related issue: budgeting, direct and indirect cost allocation, Donors' financial reporting, tax compliance, statutory annual audit and donors' audit.

• In collaboration with the Country Finance Coordinator, supports the preparation of the annual budget of the mission in line with financial and economic forecast and INTERSOS applicable requirements (protocols, guidelines, SoPs…)
• Support the Project / Programme Manager in preparing no-cost extension and budget revision
• Supervise the liquidity level of the mission (cash and bank) and report promptly cash-book discrepancies to the Country Finance Coordinator

Compliance

• Is responsible for supporting the Country Finance Coordinator in monitoring the economic and financial KPIs of the mission.
• Is responsible for the financial management of donor contracts preparing and verifying the adequacy of the information and documentation of financial reports (interim and final) and following up and analysing the needs for amendments. Ensure reporting requirements are met.

Assess the adequacy of supporting documentation for audit (both internal and external).

• In case the Organogram does not foresee the Accounting Manager, coordinate and supervise the conduct of local audits relating to accounting, tax, labour, stock and asset management.
• Guarantee the correct costs allocation onto the grants by using the relevant templates of the protocols.

Liquidity

• Verify the instalments’ release according to the Contract and follow up in case of delays
• Collaborate with Project/Program Managers in updating the Financial Plan

Administration

• Process the payment guaranteeing the timely monthly transfer of staff’s salaries
• Supervise and process the payment of tax liabilities and social security

Supervise the archiving of supporting documents and the reception of the hard copies at the Country office level

People management

• Responsible for ensuring the adequacy in terms of attitude and competence of the staff under his/her supervision, by guaranteeing the correct application and effectiveness of the processes in which they are involved.

Requirements

• Desirable degree in accounting, finance or business administration
• Essential solid accountancy training and experience-professional accounting qualification
• Minimum three years' relevant work experience
• Fluency in Ukrainian and English (Upper-Intermediate) with good verbal and written communication skills language essential
• Essential computer literacy (word, excel, finance DB and internet)
• Teamwork and cooperation
• People management and development
• Service orientation
• Results and quality orientation
• Behavioural flexibility
• Commitment to INTERSOS principles

INTERSOS is committed to building a diverse workforce by promoting diversity in the Organization, which will bring wealth and represent the organization in its differences; candidates must be treated equally when it comes to the selection process, criteria and inclusion.

!!! To participate in the selection process please send your CV in English (preferably) and fill in the form here: INTERSOS Application