- In compliance with supply chain rules and procedures, support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern. - Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems - Apply UNHCR's sourcing & procurement strategy when planning for purchase of important commodities and services. Update the information in UNHCR IT systems. Ensure timely customs clearance of consignments. - Maintain accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request. - Evaluate purchase requisitions to ensure that specifications, delivery dates and all other requirements are in order. - Draft and dispatch quotation requests and/or tenders, and assist in the evaluation of offers and draft bid-tabulations, prepare proposals for award of contracts to the Committee on Contracts. - Prepare Purchase Orders and send confirmations, requests for inspection and other correspondence, and monitor the manufacture/transport of ordered goods to ensure timely delivery. - Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable. - Provide asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested. - Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making. - Disseminate and promote UNHCR's global policies, standards and guidance on supply chain management. In the Regional Bureaux: - Track the progress of specific operations and provide guidance that ensures timely implementation. - Assist in coaching and advising individuals as requested. - Track global Supply KPIs for the region and assist in devising regional ones, as required. - Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and ensure that they are implemented throughout the region and provide relevant reports to senior managers. - Assist country operations in MSRP management. - Support the analysis of country financial reports and work with the Country Operations Supply Team leaders to address red areas relating to Supply aspects of operations. - Support the country needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs. - Support the work of the Regional Contracts Committee (RCC) through e.g. compiling and checking documents for RCC meetings, taking minutes, communicating decisions. In the Country Operations: - Ensure local liaison with partners to effectively support the supply activities. - Manage storage of goods according to "best practices" and UNHCR rules and regulations. - Coordinate supply activities of UNHCR Partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures. - Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), organisation of the physical verification of PPE, ensure that PPE agreements are properly issued and signed, and preparation of disposal forms and cases for the Asset Management Board, and organise the disposal of PPE according to Asset Management Board decisions. Perform other related duties as required.

•Fleet Management

•Responsible for the vehicles fleet, including vehicles for team and material transportation

•Ensure that drivers are aware of their obligation to adhere to Tdh International safety rules and procedures

•Check that vehicle logbooks are in place and are used correctly

Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded

•Prevent the misappropriation of fuel and spare parts

Supervise the management of the pool of vehicles: maintenance, daily planning, price fluctuations, administration (rental, insurance, and documents).

Procurement

•Manage the supply chain as per the Tdh purchasing procedures

•Manage Tdh purchasing procedures and those from donors funding the programs

•Carry out a purchasing environment analysis at the local level

•Supervise the update of price lists and supplier files

•Establish and update purchasing timelines, taking into consideration procurement tables, opera-tion timelines and contextual and procedural logistical constraints

•Ensure that budgetary lines related to logistics are monitored and observed

•Receive the supplies request and keep their follow-up up to date

•Keep the different requesters, departments informed of the treatment given to their request

•Check the supplies (quality, price, technical specifications, delivery, procedure)

•Check delivery to the departments, bases and programs

•Ensure that all documents regarding the supply chain are filed according to logistic procedure

•Develops documents for call for tenders

•Develops purchasing strategies

•Develops procurement plans in close collaboration with requisitioning departments

•Archive all the procurement files according to TDH procedures

•Develop framework contracts for recurring purchases.

•Ensure that dealings with suppliers are monitored.

Stock management

•Select storage locations and create a plan for the development and security of these sites

•Ensure material is stored under suitable conditions

•Ensure procedures are followed as stock is checked in and outOperations

•Ensure that logistics support meets Programs expectations

•Ensure good level of communication between Programs and Logistics

•Manage the rent of premises (office, houses, warehouses)•Manage the functioning of premises (electricity, water, gas, etc)

Donor reporting

•Provide all information needed to draft Donor logistics intermediary and final reports

•Consolidate logistics packs monthly and pass on to the logistics coordinator

•Provide to the logistics coordinator all information needed to draft intermediary and final reports

•Reports any security/safety incident and/or risk to the Field coordinator

Supporting the Logistic Coordinator in implementing and supervising all procurement operations Chernivtsi Oblast and other field sites in Ukraine.

•contribute to organizing procurement support for programs, by keeping in line with HI procedures.

Assist the Logistic Coordinator in the Management of the Supply Chain by sustaining the following domains:-

Procurement- Stock Management / Warehousing- Human Resources- Reporting Key responsibilities :

•Procurement Carry out a sourcing market assessment at local level.

Elaborate and update price lists and supplier files. oIdentify with the Logistic coordinator the new suppliers and make a permanent research of new sources of supply on the benefit of the organization.

Manage HI purchasing procedures and those from donors funding the programs.

Help the Logistic Coordinator in establishing and updating purchasing timelines, taking into consideration procurement tables, operation timelines, contextual and procedural logistical constraints.

Ensure a good communication with the program managers at all the level of the purchase process.

Buttress the Logistic Coordinator in ensuring that budgetary lines related to logistics are monitored and observed.

Receive, approve and process requests for quotes and internal order forms.

Organize the procurement process.

Preparation of purchasing documents and drafting the contracts following HI procedures.

Ensure that purchasing documents are complete and archived in keeping with HI procedures.

Ensure the collected documents are compliant with HI, donors and national law procedures.

Ensure a proper filing system of all procurement files and documents and constantly update the follow up tool.oIdentify suppliers and collect quotations according to the activities needs.

Ensure that all the needed information is filled on quotations.

Select suppliers and negotiate prices, delivery time and methods, and other terms with suppliers.

1) Planning and organization of goods deliveries

2) Placement of orders, getting discounts, accounting mix match in the invoice, pro-forma, certificates

3) Control of payments

4) Control of the whole list of documentation for customs clearance in Ukraine.(Certificates, Contracts, Invoices, Packing Lists, etc. )

5) Reporting to the price formation of goods.

Forming of export documentation, transport logistic.

1) Search for new suppliers, area China and Europe, for concluding contracts, work with deliveries

2) Implementation about 100 deliveries per month from China and Europe. All chain-From order placing goods till reception at the warehouse

3) Maintain the program of delivery schedule for informing directors of all product groups. Orders, getting discounts, accounting mix match the invoice, pro-forma, certificates.

4) Participation in international exhibitions in Asia and Europe.

Successful development of import dept from zero level,Leaved company, after all supply chain has been established completely.Metal trading Company, product-stainless steel.

1) Monitoring of prices on international markets, the search for new suppliers. (Italy, Poland, Turkey, Germany, China)

2) Concluding contracts

3) Planning and organization of deliveries of goods for main office warehouse and daughter branches.

4) Placing of orders, receiving discounts, accounting mix match the invoice, pro-forma, certificates.

5) Allowance payments with suppliers

6) Preparation of documents for payment.

7) Translation English the national language of necessary information from foreign sources.

8) Interaction with the departments of foreign trade, sales, logistics and accounting providers.

9) Organization of transport - forwarding secure the supply of material resources , the choice of the mode of transport (land , sea ) routing of traffic to ensure the timely execution of orders , optimization of transport costs

10) Interaction with freight.

11) Paperwork for transportation.

12) Control of moving cargo.

13) Interaction with the customs authorities.

14) Preparation of the documents for the customs authorities (invoices , contracts, certificates of origin , product quality , specification )

15) Preparation for the customs authorities the necessary certificates, certificates Ukrmetrteststandard , Standardization Metrology and Certification .

16) Formation of cost and margin commodity product for management approval.

17) Monthly sales report.