Асистент/-ка з управління інформацією (управління колективними центрами) / Information Management Assistant (CCCM) - Міжнародна організація з міграції (МОМ), Представництво в Україні

Open to Internal and External Candidates 

 Kindly note that all applications should be submitted through the IOM Global Career Site (View the external job posting). Applications submitted in any other manner will not be considered.    

Position Title:Information Management Assistant (CCCM)

Duty Station:Kyiv, Ukraine

Classification:General Service Staff, Grade G4

Type of Appointment:Special short term, Six months with possibility of extension

Estimated Start Date:As soon as possible

Closing Date:05 December 2024

 Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 Context: 

Under the overall supervision of the Chief of Mission and the Programme Officer (CCCM), and the direct supervision of the Information Management Officer (CCCM), the Information Management Assistant (CCCM) will be responsible for supporting the successful implementation of the information management portfolio of CCCM programming within Ukraine.  

Core Functions / Responsibilities: 

1. Assist in the monitoring, tracking and reporting of all CCCM project activities under the guidance of senior staff.
2. Conduct monthly internal and external reporting of CCCM project activities.
3. Act as focal point for administrative management and coordination of the CCCM site management system (Zite manager), which includes updating site status, assist in the creation of new sites, and managing user accessibility issues.
4. Support in the preparation, creation and updating of reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
5. Organise/set-up meetings; calendar management.  
6. Perform such other duties as may be assigned.

Required Qualifications and Experience 

Education 

• High school degree with at least 4 years of professional work experience

OR

• Bachelor’s degree or equivalent in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with at least 2 years of professional work experience.

Experience  

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 

Skills

• Proficiency in Microsoft Office, in particular, Microsoft Excel, and PowerPoint
• Knowledge of Adobe Suite is advantageous but not required;
• Knowledge of database management is advantageous but not required;
• Knowledge of PowerBI or other dashboard software is advantageous but not required.

 Languages

Fluency in English, Ukrainian is required.

Required Competencies

The incumbent is expected to demonstrate the following competencies:

Values  

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. 
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. 
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. 
• Courage: Demonstrates willingness to take a stand on issues of importance. 
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. 

Core Competencies  

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. 
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. 
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. 
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. 
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. 

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearance.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications ONLY through this link View the external job posting Position number 12367 by 05 December 2024 the latest. Applications submitted in any other manner will not be considered.  

Only shortlisted candidates will be contacted.   

 Posting period:

From 21.11.2024 to 05.12.2024