Асистент/-ка з Логістики та Складів/ (Logistics and Warehouse Associate) - Міжнародна організація з міграції (МОМ), Представництво в Україні
Open to Internal and External Candidates
Position Title: Logistics and Warehouse Associate
Duty Station: Kyiv, Ukraine
Classification: General Service Staff, Grade G5
Type of Appointment: Special Short-Term, six months with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 22 September 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Chief of Mission and Supply Chain Officer and under the direct supervision of the Warehouse Officer, the incumbent will be responsible for arranging logistics and warehouse activities, including: coordination, warehouse inventory and data management, stock receiving, dispatch, documentation and reporting.
Core Functions / Responsibilities:
- Verify that all warehousing transactions are done in line to IOM internal guidelines and in close coordination with Warehouse officer.
- Coordinate with the Warehouse Officer to monitor and support the processes of receiving, storing, packing, kitting, labelling, and dispatching goods to and from the warehouse.
- Coordinate with warehouse staff to make sure all movement of goods are timely recorded.
- Coordinate with and support the Management Support Team by verifying and providing logistics data and documentation for review, as a member of the warehouse team.
- Ensure that all goods are properly stored and timely registered into the warehouse inventory data base. Coordinate with the System Developer for any glitch and minor system upgrade.
- Monitor and review all transaction records (Data, soft and hard copy) as needed, ensuring that an efficient filing system is maintained for all stock-related documents.
- Support the performance of inventory control and assets management, maintain the records and files on assets management, coding and tagging.
- Support the development and submission of reports to the Ministry of Social Policy, as needed.
- Act with integrity and professionalism and in accordance with IOM’s Code of Conduct, at all times.
- Perform such other duties as may be assigned.
Required Qualifications and Experience
Education
- Completed Bachelors or Equivalent or Higher degree in the relevant field of expertise (Business Administration, Logistics, Management) with minimum of three years of relevant professional experience; or
- Completed High School degree/ Certificate with minimum of five years of relevant professional experience.
- Previous work experience with the UN and local and/or international NGOs is an asset.
Experience
- Experience in logistics and warehouse/inventory management;
- Excellent level of computer literacy;
- Good knowledge of SAP/PRISM an advantage;
- Experience of work for international organizations is an asset.
Skills
- Coordination and arrangement skills in Supply Chain Management;
- Working level of computer literacy, especially MS Excel and E-mail Communication;
- Documentation skills to develop CMR/Way-Bill, Packing List, Bin Card, Stock Card and other logistics and warehouse documents.
Languages
Fluency in English and Ukrainian (oral and written) is required.
The incumbent is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural Level 1
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.
A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications on Personal History Form to Отправить резюме by 22 September 2024 the latest, referring to this advertisement in the subject line of your message.
Only shortlisted candidates will be contacted.
Posting period:
From 18.09.2024 to 22.09.2024