Personal Assistant & Travel Manager

We are seeking a proactive, organized, and adaptable Personal Assistant & Travel Manager to support both personal and business travel arrangements. This role requires a high level of maturity, flexibility, and excellent communication skills, as well as a professional and approachable presence for occasional representation.

Location: Kharkiv or Vinnytsia

Key Responsibilities

Travel Planning & Support

• Coordinate business and personal travel plans for the company executive
• Organize travel arrangements for employees domestically and internationally
• Book tickets, optimize travel routes, and handle any issues with service providers (airlines, hotels, etc.)
• Oversee visa applications for the US, UK, EU, and occasionally other destinations

Reporting & Financial Oversight

• Submit travel reports to the finance department
• Handle and manage travel funds responsibly

General Assistance

• Provide support on personal errands as needed (ordering, buying, coordinating deliveries, etc.)

Requirements

English Proficiency

• Excellent spoken and written English

Experience

• Previous experience in a travel agency or similar role is highly beneficial
• Strong background in booking and coordinating travel with a knack for troubleshooting issues with service providers

Professional Demeanor

• Personable, with the ability to represent the company executive confidently and professionally

Flexible Schedule

• Willingness to address occasional tasks outside regular working hours, including weekends and evenings (will be rare)

Other Qualifications

• Responsible and trustworthy with funds
• Adaptability and maturity in handling various tasks

Being a member of the CodeIT team means

• Сompensation of participation in conferences and workshops
• Development of soft skills (people management and emotional intelligence training)
• Free access to the company account on Udemy educational platform
• Internal library
• Corporate English courses
• Experienced and supportive team members
• Paid time off (vacation, sick-leave, remote work)
• Legal support
• Well-equipped offices located in Kharkiv, Vinnytsia