HR Officer

Triangle of Generation Humanitaire (TGH)

It is an international non-governmental organization (NGO) developing and implementing emergency, post-emergency and development programs since 1994. The programs belong to the field of water supply, hygiene and sanitation, civil construction (housing), food security, rural development (livelihood), social, educational and protection. TGH’s dedicated teams work in 11 countries in Europe, Asia, Africa and the Middle East.

TGH in Ukraine:

TGH has been operating in Ukraine since June 2016. Starting in Kramatorsk to support the most vulnerable populations affected by the conflict in the Donbas region, TGH continued to provide assistance to war survivors from February 2022 to October 2024, through four operational bases in Dnipro, Vinnytsia, Cherkasy, and Lviv, delivering humanitarian aid through Protection activities (Case Management, Legal Aid and PSS) and Basic Needs (MPCA, Shelter, WASH).

From October 2024 TGH established its coordination office in Kyiv and has been focusing on Protection and Shelter in the Eastern region, supporting people in need in the Kharkiv Oblast, Donetsk Oblast (GCA) and Zaporizhzhia Oblast from its operational base in Dnipro, through direct and indirect implementation. As a global nexus specialist, in parallel, TGH is also aiming to scale up its recovery/ resilience program in the Central/ Western regions.

General objective of the position:

Under the direct supervision of the Field Coordinator, the HR officer supports the mission in Human Resources and Administrative issues of TGH field office and projects in Ukraine.

Responsibilities & Duties:

Responsibility 1: Human Resource Management

• Ensure that all HR policies are understood and respected by all staff
• Ensure that all HR folders are completed and updated
• Support all recruitment processes (job description gathering, job vacancy publication, selection process arrangement)
• Prepare, as per needed, working contract, amendment, work certificate
• Make sure that all staff evaluation is timely conducted and staff contract is timely amended when needed
• Contribute to the improvement of HR system/policy
• Collect information regarding all Ukrainian laws and regulation related to HR and report to HR Manager
• Assisting Field Coordinator in any HR related issue

Responsibility 2: Recruitment

Ensure all recruitments, in the area of operation, carried out in line with the TGH policies

• Ensure a transparent, timely and efficient recruitment process is in place in Dnipro Office.
• Provide support to Hiring Managers at all stages of the recruitment process efficiently.
• Manage all local recruitment: advertising, receiving applications, short listing, scheduling interviews and appointing staff. Ensure that HR staff are present as part of the panel at all interviews conducted in Areas of Operations.
• Manage the HR orientation & Inductions for all new staff.

Responsibility 3: Administrative

• Assist Finance Officer, Accountant for the preparation of necessary documents for the procedures required for tax office, social security office, residency office, ministry of interior etc.
• Assisting staff in writing paid leaves requests, resignation requests, etc.; preparing documents for business trips; signing orders with staff.

Job Requirements:

• At least 2 years' experience working in a similar position
• Proven experience in HR and administrative management
• Experience of working with Non-Governmental Organizations would be a plus
• Flexible approach to manage and prioritize a high workload and multiple tasks with tight deadlines
• Confident & proficient in the use of MS Office
• Good social skills to establish strong working relationships with colleagues
• Fluent written and spoken in Ukrainian, and Russian.
• English level — Intermediate and above.

What we offer:

• Competitive salary
• Fixed-term employment contract
• Official employment
• Medical insurance for an employee + partner + kids
• Paid learning opportunities
• 24 vacation days + 11 days-off on national holidays.

Please note: the applications will be considered on the rolling basis and only shortlisted candidates will be contacted for further steps.