Area Manager

Polish Humanitarian Action (PAH) is looking for an Area Manager to oversee and manage humanitarian assistance programs in conflict-affected areas of Ukraine.

General information:

Organization: Polish Humanitarian Action (PAH), Warsaw-based international non-governmental organization with its representation office in Ukraine 

Position: Area Manager Location: Mykolaiv

Job terms: Full time

Type of job: Employment contract

Duration: 1 year with option to renew (with a 3-month probation period) 

Starting date: ASAP

About PAH:

Polish Humanitarian Action is a non-governmental organization providing humanitarian and development relief worldwide since 1992. So far, we have carried out interventions in 52 different countries, implementing projects in Water, Sanitation and Hygiene, Shelter, Education, Food Security and Livelihood and Psychological support. Our head office is located in Warsaw, we have also 6 national offices: in South Sudan, Somalia, Kenya, Yemen, Madagascar and Ukraine, where we employ mainly local employees.

Learn more about values and principles that guide us in our daily work, you can find them in the PAH Culture Book. It is not only a guide to our activities, but also a document presenting the foundations on which our organization is based: humanity, impartiality, neutrality and independence.

Join our team to make the world a better place.

Operating in Ukraine since August 2014, PAH is uniquely positioned with a wide network of partners and donors to deliver humanitarian aid to the most vulnerable conflict-affected people during this crisis. PAH provides assistance to internally displaced people and the elderly and single mothers, working in the sectors of Protection, WASH, Food Security/MPCA, Shelter/NFI and MHPSS. PAH Ukraine is rapidly expanding its operations in response to the armed conflict and seeks dynamic candidates comfortable with a fast-changing environment who are eager to scale operations quickly.

Visit www.pah.org.pl for more information.

Key Duties and Responsibilities

Leadership:

• Reporting to the Country Director (CD), you will be managing one of PAH’s existing regional program areas in Ukraine with multiple revenue streams and activities spread across the region.
• You will provide leadership to both program and operational support teams in the field.
• Lead the recruitment of team members to support operational and programmatic requirements. 
• Ensure regular performance reviews and career management in line with PAH Human Resources (HR) policies and procedures.
• Collaborate with the country security team focusing on the safety & security context and situation as frequently as needed to manage risk exposures.
• Ensure that staff adhere to safety and security protocols.
• Ensure compliance and understanding of all policies and procedures related to fraud, corruption, transparency, and whistleblowing. 
• Facilitate conflict resolution and support to staff.
• Cultivate a positive, fulfilling work environment for team members, promoting productivity and good relationships within the team.
• Lead by example, demonstrating the emotional intelligence, skills, work ethic you want to see in your team, while ensuring duty of care.
• Provide leadership and support to project implementation teams, troubleshooting and coordinating as needed.
• In collaboration with HoP develop clearly defined and easily understood goals & objectives for Area team members to facilitate regularly scheduled performance evaluations.

Representation:

• You will provide representation of PAH to existing and new funding, implementing partners, stakeholders, and local Ukrainian authorities.
• Uphold and advocate core humanitarian principles and accountability to affected populations. 
• Represent PAH in external meetings with current & potential future partners, stakeholders, and relevant agencies to seek & share information, knowledge, and visibility. 
• Cultivate networks and relationships with current & potential future partners, stakeholders and relevant agencies including local authorities to support and facilitate current and future PAH programmatic interventions.
• Provide written reports to Country Office Senior Leadership Team (SLT) related to external coordination & collaboration.

Program Implementation & Coordination:

• Oversee all aspects of program implementation in your Area of Responsibility including the current emergency humanitarian response and the planned shift to early recovery in mid-late 2024.
• Facilitate program implementation, including tracking and reporting achievements and milestones, coordination of field teams. 
• Ensure budgeting and financial management, and supervise the coordination of field teams, while maintain consistent communication with CD and HoP and all other relevant team members. 
• Provide analysis of the current and socio-economic situation, trends, need, gaps, and activities of external parties in areas served to inform mission direction. 
• In collaboration with the HoP, you will ensure program interventions are contextually appropriate and meeting the needs of beneficiaries while continually seeking new strategic opportunities.
• Support grant & funding development through direct (where/when applicable) input proposal assessment, development, and budgeting.
• Collaborate with & support country communications team in production of external & internal media & general visibility programs & products.
• Under the direction of the HoP, establish relevant program intervention goals, monitor progress, and provide feedback as needed.
• Facilitate support to Grants Management and MEAL for compliance and monitoring of all PAH Ukraine grant submission, program implementation.
• Oversee procurement, ensuring timely supply management as well as compliance with all application policies and regulations.

The successful candidate will be selected based on successful completion of an initial examination, interview and the requirements described below.

• International humanitarian mission experience (outside of your home country) required. 
• Minimum five (5) years demonstrable experience leading medium to large teams (15 – 75 people).
• Demonstrable experience and exposure living and working in dynamic, complex environments including conflict affected contexts.
• An ability to oversee, delegate, and directly implement tasks.
• A clear understanding of and ability to explain and implement matrix management.
• Solution oriented problem-solving and organizational skills.
• Ability & willingness to focus on and maintain positive team dynamics and provide individual team member support and development. 
• High functioning communication skills focusing on clear, concise, direct and timely messaging, including an ability to analyse data & synthesize into a concise report.
• Demonstrable ability and/or willingness to develop and expand relevant professional networks with partners, stakeholders, and other agencies across all applicable sectors.
• Ability to quickly absorb and understand local context and understand the humanitarian & social needs in Ukraine.
• A university degree or equivalent demonstrable experience in international development, sociology, public administration, or other relevant field a plus.
• English language fluency.
• Ability to communicate in Ukrainian or Russian language is a must.
• Experience working Eastern or Central Europe a plus.
• Ability to support/gap fill for other PAH Ukraine Area offices.

What PAH offers:

• Work experience with professional and flexible international NGO, which is one of the largest NGOs in the Central-Eastern Europe.
• Opportunity to work in a dynamic and motivated team.
• Possibility for professional development.
• Competitive salary. 
• Medical insurance .
• Psychological Support Package.

How to apply

Please fill in the online application form and submit your resume and cover letter (total maximum of four (4) pages) in English tno later than December 31th, 2024. 

Please note that only short-listed candidates will be notified.

Due to the urgency to fill the post, applications will be reviewed on a rolling basis. PAH reserves the right to close the job opening before the deadline.