Administrative Assistant

Lviv, UA  

Full-time on site or remote  

Are you passionate about Coordination and Administration? Nestle Business Services Lviv team is looking for those who are ready to take on the challenge and become a part of our loyal & dynamic team. In this position, you will be able to apply your skills and knowledge in the international environment, cooperate with Nestle colleagues across the globe and grow your career within the biggest company in the FMCG industry. We’re proud to be an active equal opportunity employer to enhance diversity & inclusion in our company.  

You are:  

• Able to work in Service mindset; 

• A professional with outstanding communication, collaboration, at different levels organizational skills and experienced in project management;  

• Experienced user of MS Office (MS Excel, MS Power Point);  

• An expert in working in a global environment and with virtual teams with a strong stakeholder management capabilities; 

• A professional with university degree (in applied linguistics, International relations, Communication, or related areas would be a benefit);   

• Confident in English on an advanced level (both written and verbal);   

With you we will:  

• Ensure a maintenance of Corporate Talent Head calendars,  supporting meeting scheduling, organizing logistics for meetings and travel, coordinating and tracking expenses; 

• Perform purchase requestor role: create purchase requisitions using the appropriate Procurement tools. Make the follow-up of invoices with the suppliers; 

• Support corporate travels in line with Nestle Policy; 

• Organize logistic and sets up of external or internal workshops/events/seminars: Switzerland and Abroad (competitive bidding, contract signature, budget planning, logistic, VIP's attendance and partnership follow up); 

• Create, prepare and send invitation letters, information and thank you letters, surveys - consolidate surveys and propose actions plan based on survey results to improve the next event/workshop. 

What’s in it for you:   

• Remuneration package: annual salary review & bonus, 28 days of paid vacation, paid sick leaves, medical insurance, lunch allowance, IT Club discount program;  

• Official employment;  

• Personal & Professional development opportunities  

• International environment and diverse team;  

• Relocation package or possibility of distance work  

 How we will proceed:  

You send us your CV > We contact relevant applicants > Interview with a Recruiter > Interview with Hiring Team > Job Offer communication to the Finalist > First working day  

Sounds exciting? Submit your CV today!