Administrative Assistant for Protection – Kyiv – 835109

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has some 20,000 staff.

In 2014, the ICRC expanded its presence in Ukraine. We have over 900 staff working across the county in various professional fields.

 About the job 

The ICRC Protection Department is recruiting an Administrative Assistant based in its Kyiv office. In close cooperation with the team members and line managers, the Administrative Assistant will mainly be responsible for the day-to-day administrative running of the Protection department. S/he provides administrative and logistical support for the implementation of protection programs in the Kyiv Delegation.  S/he contributes to ensuring smooth and efficient operations, adequate reporting of activities, information management and support in simple financial accountability documents to ensure the integration of the ICRC protection programs/objectives set within the delegation’s ambitions.

Start date: as soon as possible

Your Tasks and Responsibilities

The Administrative Assistant`s main tasks and responsibilities are the following:

• Creates, updates and maintains paper or electronic files up-to-date, using specialized tools and databases.
• Follow-up on specific processes.
• Drafts and finalizes correspondence, bordereaux, internal presentations, meeting minutes and other documents; shares information among users.
• Updates plannings, tables, charts and meeting schedules and other tools and ensures invoices are followed up on.
• Prepares for meetings by setting up rooms and materials, including technical set-up for conference calls, presentations and video conferences.
• Carries out secretarial tasks such as making photocopies, destroying documents and managing stationary stocks;
• Applies information management procedures and ensures compliance with procedures.
• Manages petty cash as per ICRC accounting/safety procedures

What we offer you

• Employment contract according to Ukrainian labor law
• Flexible working arrangements 
• Annual paid 20 working days' vacation
• Competitive salary based on your qualification and experience between 35000 and 50000 UAH
• Medical insurance for employees and family
• ICRC Institutional training
• Individual development covered by ICRC
• Foreign language courses 
• Convenient office location in the city center

About you

To be successful as an Administrative Assistant in the Protection Department, you should possess the following qualifications and experiences and have the following characteristics:   

• Ukrainian citizenship or permanent residence permit in Ukraine 
• High school diploma or equivalent training
• Two years' experience in a secretarial position
• Good and rigorous organizational skills
• Previous events organization is an asset
• Good oral and written communication skills in Ukrainian and English 
• Good computer knowledge Microsoft Office Suite, SharePoint, Team Space, Outlook
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Confidence in managing projects and staff
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

Interested? Yes? Then apply.

Please submit your CV in English, along with your motivation letter and salary expectations, to the attention of the ICRC People and Culture Team. Please label your CV with your first and last names (First Name LAST NAME).

In addition, please complete the compulsory ICRC questionnaire. The questionnaire is available through the following link: https://forms.office.com/e/APw3dvQMHJ. 

(Click on the link or copy the link into your internet browser.)

Your application will be considered only once you have completed the ICRC questionnaire and uploaded your CV in English.

 Application deadline:  12 September 2023 

Only candidates meeting the abovementioned criteria will be considered and contacted for tests and/or interviews. No inquiries by phone, please. Due to the urgency of the position, the ICRC reserves the right to recruit a candidate who matches the required profile before the above deadline.

 ICRC is Equal Opportunity Employer giving the highest priority to staff safety and security.

Qualified female and male candidates are encouraged to apply for the position.

For more information, visit the website: http://www.icrc.org/