Water and Habitat Administrative assistant – Odesa – 814840

The International Committee of the Red Cross (ICRC) is an impartial, neutral, and independent organization whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. The ICRC is mandated to work in countries affected by armed conflict or other situations of violence. The ICRC is present in over 100 countries and has 18,000 staff worldwide. In 2014, the ICRC expanded its presence in Ukraine. Over 900 team members work across the county in various professional fields.

About the job 

The ICRC Water & Habitat Unit seeks a competent Water & Habitat Administrative Assistant to join our team in Odesa. The Water & Habitat Administrative Assistant provides secretarial and administrative support as a team member and closely collaborates with units’ management.

Start date: November 2024

Your Tasks and Responsibilities

• Assist the Water & Habitat team with day-to-day office tasks, including documentation, scheduling, and correspondence
• Draft various types of internal and external documents 
• Translate documents and communications from English to Ukrainian and Russian and vice versa
• Ensure internal knowledge and information management 
• Organize and keep both paper and electronic files updated and easily accessible
• Ensure smooth information flow within the units and different teams
• Assist engineers with logistical and administrative tasks related to field activities

What we offer you

• A great team to work with and an organization where you have an impact
• Employment contract according to Ukrainian labor law with flexible working arrangements 
• Competitive salary between UAH 36000 and 52000 (gross) before taxation
• Medical insurance for you and your depending family members
• Comprehensive onboarding and learning opportunities
• 20 days of annual paid leave
• Convenient office location in the city center

The ICRC is an equal-opportunity employer that prioritizes staff safety and security. Qualified candidates of all backgrounds, including candidates with disabilities, are encouraged to apply for the position. We also value our employees' professional growth and offer a supportive and inclusive work environment. For more information, visit the website http://www.icrc.org/.

About you

To be successful as an Administrative Assistant in the Water & Habitat Unit, you should possess the following qualifications and experiences and have the following characteristics:  

• Ukrainian citizenship or permanent residence permit in Ukraine
• High school diploma or equivalent training
• 2-5 years of professional experience in a secretarial position
• Professional fluency (written and spoken) in English and Ukrainian 
• Computer proficiency (Microsoft Office, SharePoint)
• Self-motivated with a strong commitment to teamwork and humanitarian principles
• Flexible, enthusiastic, and willing to learn
• Ability to work independently, as well as effectively under supervision
• Ability to organize and prioritize multiple tasks
• Ability to work within a diverse team and establish and maintain good working relations in a multi-ethnic, multi-cultural, and multi-disciplinary environment

Interested? Yes? THEN APPLY!

Please submit your English CV, along with your motivation letter and salary expectations, to the attention of the ICRC People and Culture Team. Please label your CV with your first and last names (First Name LAST NAME). In addition, please complete the compulsory ICRC questionnaire. The questionnaire is available through the following link: https://forms.office.com/e/APw3dvQMHJ. (Click on the link or copy the link into your internet browser.)

Your application will be considered only once you have completed the ICRC questionnaire and uploaded your English CV.

Application deadline:  13 October 2024

Only candidates meeting the abovementioned criteria will be contacted for tests and interviews. The ICRC reserves the right to recruit a candidate who matches the required profile before the deadline.