Administrative Manager

COMPANY OVERVIEW

Since 2022, our Ukrainian company has specialized in providing humanitarian assistance in the form of large industrial equipment to Ukraine by coordinating with international NGOs and governmental organizations.

RESPONSIBILITIES:

• Oversee and manage the admin department, consisting of 2 other employees, while ensuring tasks are assigned, tracked, and completed on time. Supervise admin staff, providing guidance, training, and support as needed.
• Manage and oversee the onboarding process for new employees, ensuring a smooth transition into the company.
• Develop and maintain various documents required for HR and administrative purposes while ensuring company formatting guidelines are followed.
• Ensure templates meet the needs of different departments and facilitate efficient workflow.
• Ensure the HR workspace is organized and equipped with necessary resources so employees are apprised of all relevant company’s directives
• Manage the Shared Team Drive, ensuring files are organized, accessible, and up to date.
• Implement and enforce policies for data management and sharing within the drive.
• Monitor and record the working hours of hourly paid employees.

EXPERIENCE:

• Minimum 3 years of experience in administrative management
• At least 2 years of team leadership experience

SKILLS AND KNOWLEDGE:

• Strong leadership and team management abilities
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite and project management software
• Understanding of HR principles and practices
• Knowledge of budget management and financial reporting
• English language proficiency (B2)