Supply Chain Assistant

PLAN INTERNATIONAL  

Founded in 1937, Plan International, Inc. (“PII”) is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters, and partners in both humanitarian and development settings.

Plan International is an independent development and humanitarian (dual mandate) non-profit organisation that believes in the power and potential of every child, but knows this is often supressed by poverty, violence, exclusion, disasters and discrimination.

Working together with children, girls, young people, supporters, and partners, Plan International strives for a just world, tackling the root causes of the challenge’s girls and vulnerable children face. Plan International has been building powerful partnerships for children for over 85 years and now active in more than 75 countries, delivering humanitarian assistance and driving changes in practice and policy at local, national, and global levels using our reach, experience, and knowledge.

Our global strategy “All girls standing strong creating global change” has a specific focus on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 200 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality in both humanitarian and development settings. Our organisation is transforming itself to meet the enormous challenge everywhere we work. We need bold, forward-thinking, and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 200 million girls.

PLAN INTERNATIONAL UKRAINE 

Plan International responded to the Ukraine Crisis since March 2022, starting in countries hosting Ukrainian refugees (Moldova, Romania, Poland) and thereafter expanding humanitarian operations inside Ukraine since August 2022. Since October 2022, Plan International has been duly registered in Ukraine as a representative office of Plan International Inc.

ROLE PURPOSE & RESPONSIBILITIES

The Supply Chain Officer will be responsible for overseeing that the office is well-organized and managed. S/he will also support logistic related activities and from time to time drive the Plan vehicle. Duties and responsibilities will include but not be limited to:

1. Procurement Assistance:

•           Provide support in executing procurement processes.
•          Collaborate with internal teams to ensure seamless coordination of the supply chain process.
•           Ensure compliance with company policies and procedures in all supply chain and procurement activities.
•           Maintain accurate and up-to-date documentation related to suppliers, contracts, and procurement processes.

2.         Order Processing:
•           Process purchase requisitions and orders and ensure accurate and timely delivery of goods and services.
•           Work closely with internal teams to coordinate procurement needs and delivery schedules.
•           Address and resolve any issues related to orders, deliveries, or quality discrepancies.

3.         Inventory Oversight:
•           Support the management of inventory levels and coordinate with relevant departments to optimize stock levels.
•           Assist in implementing inventory control measures to avoid shortages and excess stock.

4.         Office Managment:

• Providing new employees of the organization with equipment 
• Maintain office supply restocking
•       Communicating with vendor including documents exchange
• Coordinate office facility and equipment maintenance
• Ensuring office efficiency

KEY RELATIONSHIPS

Supply Chain Manager, Supply Chain Officer. Plan International Ukraine colleagues in other support functions. Plan International’s Global Hub Procurement. Externally relationships include suppliers and local partner organizations.

Technical expertise, skills and knowledge

• Previous experience in a procurement or supply chain role is preferred.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively with suppliers, internal teams, and management.
• Proficient in using procurement software and Microsoft Office suite.
• Understanding of procurement regulations and best practices.
• Excellent written and spoken English communication skills.
• Bachelor's degree in Supply Chain Management, Business Administration or a related field.
• Strong analytical and problem-solving skills.
• Excellent communication and negotiation abilities.
• Proficient in Microsoft Office Suite and knowledge of supply chain management software. 

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives