Supporting HRPR tool including receiving the requests from HC partners, processing them in system, verification and validation on actuality. Summary reporting for HC and OSL team. Working with HC community. Sharing of information to HC SUB clusters, OSL and Ministry of Health, supporting and training of representatives of HC partners and medical institutions regarding the operation of the HRPR tool, Health emergency kit content lists and consultation on custom and procurement process in Ukraine, transportation and storage of medical products according to the GDP (Good Distribution Practice on quality and integrity of medicines). Working with the HRPR-OSL tool on HRPR requests made by WHO. Creating requests for execution in the OSL department, maintaining and managing the database and providing complete information on demand of management.

Support the operations and management of the medical and non-medical supply stored in WHO warehouse for emergency response in Ukraine, ensuring an end-to-end follow-up, and guaranteeing an effective and efficient stock control process at the incident site level. Reporting to the Supply Chain Manager, under the overall guidance of the OSL Team Lead and Incident Manager and within the delegated authorities. Maintenance capacity of warehouse to store and distribute by initiating, organizing and enforcing operational policies and procedures, accounting, reporting and internal storage control systems are functioning and that all relevant records are properly maintained.

Planning and organize of delivery consignments of medical items according to inquiry date from customers from East Ukraine and Kyiv region.

Producing all packages of documents for deliveries (including Packing List, Waybill, Translation, Power of attorney and ATO pass).

Cooperation with logistics teams from Mariupil, Severodonetsk, Slaviansk, Donetsk and Luhansk to ensure efficient and timely deliveries and relevant records keeping.

Preparing documentary support all transactions in ERP system JDE Oscar

Manage and coordination of outsourcing Medical Warehouse.

Responsible for the maintenance of the warehouse (4000 m2) as well as its infrastructure (pallets, shelving, electricity and water supply, lighting).

Ensuring proper storage of all goods and protective them adequately from heat, freezing, water, fire, dirt and vermin. DGR rules

Storage of all goods in order of their group/family, within ABC and by FIFO, FEFO and LIFO.

Expiry date activity.

Reception and inspection of incoming goods. Closely liaising with Purchase and other relevant departments for the Quality Control. Preparing and submitting the request for opinion on quality (with Specification and Certificate attached) of concern item (food, hygienic parcels etc.) to the relevant Ministry / Institute if needed.

Distribution and packing activity according to stock requisition issued by LOG, recording any disrepancies between the batches stated in the stock requisition and actually picked batches.

Regular and Ad hoc inventory

Close work with outsourcing companies (FM Logistics, UVK, Raben, Epicentre, Fozzy) and transport companies (FormInvestgroup and Autocat)

Provide 32 sport clubs with goods (including sport equipment) by supporting, issuing and delivery of necessary items, tools and equipment.

Procurement planning for Warehouse and Maintenance workshop.

Calculation and placement of purchase orders as required for offices and sport clubs

Participate to the choice of the local and foreign supply vendors

Start-up and management of warehouse 2500m2 with sport equipment and other property, maintenance of physical condition of the warehouses, control inventory levels by conducting physical counts, reconciling with data storage system.

Supervise the warehouse staff, 10-25 employees.

Management of logistics and warehouse operations at the US Embassy by using ILMS (Integrated Logistics Management System),

Anticipate the required needs together with the Senior GSO Supervisor.

Support the budgeting and forecasting processes, advise GM on the availability of the property, its purchase or deleting if necessary (transfer, sale etc.)

Assist the procurement section to clarify problematic requisition orders

Participate to procurement planning with Warehouse, Customs and Shipping, Transport departments.

Calculation and placement of purchase orders as required for offices and for the residences.

Participate to the choice of the local supply vendors

Management of two warehouses 1700m2 and 500m2.

Perform day-to day operations on moving of property in more than 20 departments of the Embassy.

Provide 150 residences belonging to the U.S. Embassy by furniture, furnishings and household equipment. Verify the condition of the furniture and appliances in the apartments and replacement or delivery of necessary items.

Conducts spot check and annual physical inventories of Head office as well as branches of Kyiv region.

Add, change or delete information about fixed assets in system and run reports as a required.

Reconciles the data obtained from conducting a physical inventory with the data from the property database.

Perform annual physical inventories of office and residential furniture and furnishing. Downloads information to the system and reconciles.

Add, change property on system and run reports as a required. Responsible for maintaining electronic log off all movement and receiving reports

Supervise inventory clerks directly, evaluate their performance and recommends appropriate personal actions. Schedules and prioritizes clerk's work.

Advise requestors (customers) about condition and availability of property

Day-to-day receipts of property

Establishes the authority for entering newly arrived property on accountable records

Justify the payment of invoices. Notify procurement of any follow up actions needed

Provide documentation when submitting claim for damaged property