Business correspondence with ship management and ship - owners in turkey, greece, india etc. control on compliance of candidates as per principal requirements. communication with agents on consider arranging crew change in due time and most effective. general control on smooth running operations of the merchant fleet department. monitoring of office staff performance, weekly internal meetings. cooperation with medical and training centers. assistance the head of departments of the company with administrative matters on the office

Coordination of crew operations and all tasks related to embarkation and disembarkation of seafarers on vessels, updating and maintaining records and data into the company designated personnel systems ensure that seafarers under crew operator responsibility are adequately certified as per vessel flag requirements and company policies and guidelines: - to check the docs are properly uploaded in martide, all necessary is on hands and valid acc to the initial contract - to arrange the ecdis specific trainings and monitor about its completion - the communication with onboard seafarers (solving the issues, problems, clarifying, etc.) - seagull id arrangements for onboard crew - assist with long term relief rotation and advance planning of seafarers. to monitor the eoc of onboard crew and the reliever for officers is planned ensure coordination/dialogue with manning offices to meet with the crewing requirements of vessels including generating, sending and maintaining reports. - to control the given instructions are done (med exam, pcr test, working gear) - to provide the necessary docs (log, oktb, sea, e - ticket) ensure coordination and effective handling of crew changes including the application of visas, flight arrangements, liaising with port agents and vessels to create the most efficient and cost - effective arrangements for seafarers embarking and disembarking vessels. - arranging e - visa with local agent, collecting docs, (making the prepayment, uploading the collected docs in their system, a lot of correspondence to prove why we need voa, etc) - to compare the flights via 3 travel agencies and keep filled the required spreadsheet - to compare the expenses with several different local agents and store the information in common file - keep an eye the trading area and nationality of the seafarers and make the proper arrangements for saving costs - keep filled the spreasheet of crew change cost overview and monitor the lumpsum - participating with medical case (cross check if medical report consists the required info, to inform p i officer if not in copy) - to control that dismissal procedure is in order, all docs are collected and proceeding correctly evaluate and log performance appraisals of sea staff to endorse promotion and required trainings/experience for career progression as well as to endorse any seafarers that require further training/evaluation to the crew operations manager. providing the add info/ reports to clients upon request ensure the required briefings /de - briefings are arranged and conducted in accordance with company standards. - informing about upcoming briefing, sending the links to different dpt and monitor about its filling, arranging flights, and keep control that all details are provided to seafarers ensure that data quality in our systems and those required of nhsm customers are updated and valid at all times. - to sign on in nse - to sign on/off in martide - to create the assignments for ex crew and ratings - to reflect each upcoming crew change in crew change module of martide - reporting about bug to support team invoice checking and processing for services requested. - to cross check the digitals in all pages of invoice and select the appropriate page of taken amount participate in the duty crew operator rotational system, visiting vessels. promote effective, timely and close interaction between colleagues at sea shore through continuous dialogue. participate, when requested, in all crewing activities and company/department projects

Actively communication with turkish, indian, european ship management and ship - owners. operated with flag documentation (liberia, panama, etc.) . visas supporting for crew members. recruitment of seafarers and document control for any type of vessel. preparing pre - joining documentation for crew. checking english language level of the crew. travelling arrangement (air tickets/hotels/transfers booking

Handle calls and promptly forward them to appropriate person. responsible for scheduling meetings for all employees. compose and distribute inter - departmental memorandums (e - mail, documentary) ensuring timely delivery and receipt of important information. assisted managers in preparing documents

Assisted legal officers in handling daily clerical activities of the organization. responsible for compiling and maintaining legal documents . assisted lawyers in preparing legal statements and documents