Administrative Bookkeeper

Chess Wizards and Apollo After School are sister companies dedicated to inspiring young minds through fun, educational programs. 

Founded in 2002 and headquartered in Chicago, IL, Chess Wizards is the nation's premier chess education provider, offering interactive after-school classes, camps, and tournaments that teach critical thinking, problem-solving, and sportsmanship to thousands of PK-8 students across North America.

Apollo After School, our comprehensive extended-day childcare program, provides safe, engaging before- and after-school care with homework help, enrichment activities, and project-based learning in a friendly environment. Together, we partner with hundreds of schools, park districts, and community centers to foster lifelong learning and community building.

We're a growing, mission-driven organization passionate about making education exciting and accessible. Join our team and support operations that positively impact children's lives every day!

Position Overview

We are seeking a detail-oriented and organized Administrative Bookkeeper for a full-time remote position. This hybrid role combines accurate bookkeeping with general administrative support to ensure smooth financial operations and office efficiency across our programs. You'll play a key role in maintaining financial integrity while assisting with day-to-day administrative tasks in a dynamic, education-focused environment.

Key Responsibilities

• Bookkeeping:
• Record daily transactions, including invoices, payments, receipts, and expenses using QuickBooks.
• Manage accounts payable (AP) and accounts receivable (AR): process vendor invoices, issue payments, prepare client invoices, and follow up on collections.
• Perform monthly bank and credit card reconciliations.
• Maintain general ledger, track petty cash, and ensure accurate financial records.
• Assist with payroll processing, basic financial reporting (monthly/quarterly), and budget tracking.
• Support year-end closes, tax preparations, and audits as needed.

• Administrative Support:
• Handle data entry, filing, and organization of digital/physical records.
• Assist with scheduling, email correspondence, calendar management, and meeting preparation.
• Support HR tasks such as onboarding documentation and employee records.
• Manage inventory, and coordinate basic operational needs.
• Provide general support to the team, including report preparation and communication with vendors/partners.

Qualifications

• 3+ years of experience in bookkeeping, accounting, or administrative roles.
• English language proficiency
• Proficiency in QuickBooks Online, Microsoft Office Suite (especially Excel), Google Workspace.
• Strong attention to detail, organizational skills, and ability to manage multiple tasks in a fast-paced remote environment.
• Excellent communication skills and commitment to confidentiality.
• Associate's degree in accounting, business, or related field preferred; bookkeeping certification is a bonus.
• Reliable equipment, high-speed internet, and a dedicated remote workspace are required.

What We Offer

• Full-time remote work with flexible hours (core hours align with CST).
• The chance to contribute to meaningful programs that enrich children's education and development.
• A supportive, fun team culture in a growing company.

Working Hours: US Office Hours (CST/EST), Monday - Friday 

Remuneration: USD 1500 - 2000 monthly (depending on experience)

How to Apply

Submit a resume and a cover letter outlining the relevant experience and why you'd be a great fit for our team. Only successful candidates will be contacted. 

We are an equal opportunity employer and encourage applications from diverse candidates.

Join us in making learning fun and impactful – apply today!