HR & Office Assistant

As an HR & Office Assistant at UnderDefense, you will be at the heart of our team – keeping the office alive, the brand visible, and the people engaged. This is not just about admin tasks – it’s about building culture, supporting our people, and making sure UnderDefense feels like a great place to work every single day.

Who We Are

UnderDefense is a Security Automation platform that makes Cybersecurity simple and accessible for every organization, enabling compliance and eliminating cyberattack risks with true 24?7 Threat Monitoring. Our combination of self-service, cloud-native technology, super-effective processes, and expertise prevents breaches every day. We are redefining how security is delivered and setting a new industry standard. If our mission resonates with you, let’s talk!

What you can do for us:

Employer Branding

• Maintain and grow our company social media presence (Facebook, Instagram).

• Create engaging content – photos, short videos, and reels from office events and daily life.

Internal Communications

• Send timely company-wide announcements about events, news, and updates.

• Congratulate employees on birthdays and work anniversaries.

Team Events & Office Activities

• Plan and organize team-building events – Cybersecurity Day, Christmas celebrations, movie clubs, and more.

Branded Merchandise

• Assist with company branded products: vendor sourcing, contracts, payments, and quality control.

HR Administration & Systems

• Maintain and update the HRM system: attendance tracking, employee data, and records.

• Keep the internal knowledge base (policies, guidelines) up to date.

• Support onboarding and offboarding processes within the HRM system.

Internship Program Support

• Help plan events and lectures for our internship program.

• Source candidates for upcoming internship cycles.

• Conduct initial screening interviews with candidates.

Office & Asset Management

• Handle delivery and dispatch of products and equipment between people and offices.

• Maintain the photo archive, print pictures, and keep office visuals fresh and up to date.

• Manage company asset inventory: laptops, monitors, cables, headphones, and other equipment.

Qualifications:

• Student jobs or volunteering background is a plus

• Strong communication skills – both written and verbal

• Excellent organizational skills and a natural ability to juggle multiple tasks

• Basic photo and video editing skills (Reels, short-form video content).

• Familiarity with Google Workspace (Docs, Sheets, Drive, Gmail)

• Proactive, hands-on approach – you get things done without being asked twice

• English – intermediate level as a minimum

Benefits

• Paid vacation and sick leave

• Reimbursement for professional development

• Health and wellness benefits

• Team events and activities