Program Assistant to America House Odesa/ Програмний (-а) асистент (-ка) до America House Odesa

Who We Are

 At IREX we strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people and communities thrive. 

 But around the globe, persistent poverty, repression, and injustice prevent too many people form achieving their full potential.  To address these problems, we focus on people, not on vaccines, roads, or wells. We support individuals and institutions to create change in their own communities—and to create person to person bridges between nations. 

 IREX works with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

 The America House Program Assistant is responsible for welcoming and helping visitors, and partners, providing information on programs, resources and opportunities offered, assisting with organizing America House events and assist with other tasks to implement programs. This position is also key in supporting day to day operations of America House Odesa office. 

Are you the next member of our team?

Your Background & Skills 

• Bachelor’s Degree in relevant field.
• Minimum of 1+ years of relevant experience
• Experience studying in the United States or holding an ECA alumnus/a status is an advantage.   
• Excellent English and Ukrainian;  
• Strong intercultural and communications skills;  
• Excellent verbal and written communication skills;   
• Demonstrated customer-service orientation and problem-solving mindset;   
• Skilled at handling multiple tasks and able to maintain a calm, friendly demeanor under stressful situations;  
• Must be able to adhere to tight deadlines and work consistently;  
• Familiarity with Outlook, Word, Excel, PowerPoint, and graphic media applications software  such as Photoshop, Adobe InDesign is an advantage;  

Must demonstrate valid proof of unrestricted authorization to work in Ukraine

 Your Daily Tasks

• Assist Program Manager in program design, development and implementation of online/offline formats;  
• Support English Language Resident in designing English language programming (EL Club, Speaking Club, Movie Nights, games or quizzes);   
• Engage with participants and visitors with courtesy and professionalism. Provide basic information to general inquiries, present America House resources, programs and opportunities;  
• Support America House team as needed and provide general support to staff including photocopying, note-taking (or be familiar with online-tool as Miro, Padlet, etc.);   
• While conducting in-person events, ensure that event venue is always in presentable and working condition with a full stock of supplies.  
• Provide logistical support and room setup for events.  (Please note that the room setup often requires moving chairs and tables);  
• Cooperate with Communication Coordinator in collecting information about events, drafting announcements and visual materials for further public promotion;  
• Back up Program Manager in correspondence with speakers and partners in preparation for lectures, workshops and other activities;  
• Assist in program participants recruitment  by compiling lists of promo channels and  identifying festivals, fairs, activities,  offline/online platforms;  
• Update program attendees database, register new members and maintain membership;   
• Assist with writing reports and monthly plans;  
• Helping with administrative/logistical procedures and preparing admin and accounting payment documents;  
• Other duties as assigned.

We conduct background checks on all successful candidates.

This position is based in Odesa, Ukraine.   This position is temporary, for the period of replacing the principal employee who is conscripted for military service during mobilization.

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/veterans.

To Apply: Interested candidates are asked to send CVs and Cover letters to  Відправити резюме   as soon as possible, indicating position title in the subject line. Interviews will be conducted on a rolling basis. Position is open until filled.

Application Deadline:  The Position is open until filled. Applications will be reviewed on a rolling basis. Only applicants selected for interviews will be contacted.