Senior Payroll Accountant (старший бухгалтер з заробітної плати)
Олександра
About the Team
The Operations Division integrates core support functions to ensure the company’s seamless and efficient performance. Our mission is to sustain a robust internal ecosystem that fosters scalable growth, regulatory compliance, and talent retention. We centralize expertise and unify processes to alleviate the administrative burden on engineering teams, allowing them to focus exclusively on innovation while establishing the company as a secure and top-tier employer.
About the Role
The Senior Payroll Accountant owns the payroll and remuneration function for SQUAD Ukraine, covering both employment payroll and gig-contract compensation. This is a function-lead role with direct reports, where you will be accountable for the quality, accuracy, and timeliness of all payroll outputs.
We are looking for a professional with a process-owner mindset—someone who can actively implement changes, drive automation, scale processes with business growth, and adapt to complex legislative shifts. The role operates with a high degree of independence, ensuring strict compliance with internal policies and Ukrainian tax legislation, including the special tax regime for Diya City residents.
Responsibilities and Duties
Team Leadership & Management
Manage the payroll team: assign and prioritize work, set deadlines aligned to the payroll calendar, and monitor delivery against agreed KPIs
Review and approve all payroll and compensation outputs prepared by the team
Provide coaching, identify development needs, and conduct performance reviews in coordination with the Chief Accountant
Ensure cross-training within the team to maintain continuity during absences
Payroll & Compensation Processing
Execute end-to-end payroll processing, including data collection, wage calculation, and distribution of electronic transfers
Oversee gig-contract compensation: review calculations, tax computations, and payment files. Retain the ability to execute the full cycle independently as a backup
Manage employee and gig-contract benefits (e.g., healthcare, voluntary deductions) and ensure reconciliation with FRA and HR Ops
Handle social benefits, including maternity leave calculations, funding from the Pension Fund, and reconciliation against company policy
Tax Compliance & Reporting
Ensure full compliance with statutory regulations regarding payroll, taxation, and labor laws
Monitor Diya City residency criteria (compensation thresholds, headcount) and escalate risks to the Chief Accountant with corrective actions
Prepare and submit Consolidated Tax Reports (Social Contribution and Personal Income Tax) and proactively adjust to legislative changes
Reporting, Audits & Process Optimization
Maintain accurate records (employee data, tax information, timesheets, etc.)
Calculate reserves and provisions (e.g., unused vacation accruals)
Prepare payroll/compensation input for management reporting and reconcile monthly transactions in NetSuite
Act as the primary contact for internal/external audits, ensuring document integrity
Drive process improvement: identify inefficiencies, lead automation initiatives, and maintain comprehensive process documentation
Perform periodic self-assessments of internal controls
Execute additional management tasks as required to achieve company objectives
Qualifications and Skills
Minimum 5 years of proven experience in Accounting and the field of payroll
Understanding of accounting principles and rules, IFRS knowledge and experience
Experience managing at least one direct report in a payroll or accounting function is required
Strong working knowledge of local regulations and policies related to payroll and HR
Knowledge and understanding of Diya City tax regime (payroll and remuneration)
Proficiency in accounting ERP systems (BAS or similar), Fredo, Vchasno, MS Office (Excel, Word), and Google Sheets
High level of accuracy, attention to detail, and data processing rigor
Strong prioritization, time-management, and proactive problem-solving skills
Adaptability and ability to respond swiftly to business needs
Effective communication and interpersonal skills suited for a cross-cultural environment
Nice to Have:
Experience with NetSuite
Demonstrated ability to manage and develop direct reports, distribute workload, and maintain quality standards
We offer multiple benefits that include:
Environment of equal opportunities with a transparent, value-based corporate culture
Competitive compensation and perks with annual performance reviews
Opportunity for Performance and Loyalty bonuses
21 paid vacation days per year and paid public holidays per Ukrainian legislation
Comprehensive development opportunities (corporate courses, knowledge hubs, educational leaves)
Free English classes
Medical insurance from day one, plus sick leave and medical leave support
Remote working mode within Ukraine
Free meals, fruits, and snacks in the office
Олександра
