Project Coordinator

Pay band: H/4 pay band 

Location: Kyiv Ukraine 

Contract type: fix term

Requirements: Candidates must have the right to work and live in Ukraine 

Closing date and time: Sunday, 08 September 23:59 Kyiv time 

 The British Council in Ukraine, a leading international cultural organization, is recruiting a full-time Project Coordinator.

 The purpose of this role: Supports the programme team in the implementation of programmes and projects in compliance with British Council policies and procedures including financial admin, reporting and data collection, operational project delivery and managing relations with delivery partners.

 Main opportunities/challenges for this role: This role sits within the Cultural Engagement (CE) Strategic Business Unit (SBU).    

CE brings together our portfolio of work in arts, education, English, and research. Our portfolio is delivered through a set of globally led programmes that locates our work and impact within our strategic framework. These programmes deliver our key performance indicators and impact ambitions.  

All programme management roles deliver activities and projects within this global programme and strategic framework. Our programmes are funded by the British Council’s grant in aid, through partnerships and external clients.   

The British Council has a contextualised programme and project management framework with clear standards and procedures for programme management set out by the CE Centre of Excellence. This framework is in line with Cabinet office functional standard for project delivery, FCDO Operating Framework  and the Association for Project Management Body of Knowledge.   

 Main Accountabilities:

Managing self and others

• Holds vendors and suppliers to account for delivering services. 
• Has the ability to work independently and manage workload against project deadlines.

Financial Support

• Plan and report on project financial plans and budget expenditure and forecasting to Programme Managers and Head of Programme Delivery; manages smaller budgets. 
• Maintain clear and up-to-date records on all financial transactions as per audit requirements.
• Ensure relationships with vendors are maintained and payments are processed on time and in accordance with FABS on-line system (SAP Finance) guidelines.
• Compliance to BC financial policies and procedures.

Project Management 

• Responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet needs of funders.
• Supports internal compliance such as due diligence, records management, data collection and storage.
• Manages grants administration, selection & evaluation,and procurement processes.
• Manages events-based components and trainings within a programme. 
• Supports the project / programme manager in implementing diversity mainstreaming action plans and contributes to it.

Relationship and Stakeholder Management 

• Manages relationships with clients/partners/stakeholders at appropriate level.
• Manages relationship with vendors and suppliers and holds them to account for delivering services. 

 Skills, experience and qualifications for the advertised vacancy:

• C1 English
• Customer support
• Function support
• Service & product delivery support
• Relationship and stakeholder management

Role Specific Skills

Minimum/essential

• Experience of working in a supporting role on programmes or projects. 
• Administrative and financial administration experience. 
• Good understanding of basic concepts of monitoring and evaluation, and how they are central to good project management.

 What we offer

• official employment
• Medical insurance fully paid for employees + coverage for family members
• 34 calendar days of annual leave
• Paid sick leave, special leave for volunteering

 Candidates wishing to apply should fill out the on-line application form in MyHR system.

 The closing date for receipt of applications is 08 September 2024.

The British Council is committed to a policy of equal opportunity and welcomes applicants from all sections of the community. We work to ensure that people are not unjustifiably discriminated against on the basis of age, disability, ethnicity, gender, religion or belief, sexual orientation or any other irrelevant grounds. We guarantee an interview to disabled candidates who meet the essential criteria

The British Council believes that all children have potential and that every child matters - everywhere in the world. The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC 1989

https://www.britishcouncil.org/organisation/transparency/policies/child-protection